Administrative Officer A2 at Stellenbosch University

Duties/Pligte        

• Coordinating the full examination process for specific research degrees across all FMHS environments, from nominations, submissions, and results, through to reporting.
• Compiling regular reports for the FMHS Research Committee, and contributing to other committee reports.
• Monitoring data quality related to research degree supervision in the Faculty.
• Liaising with internal and external clients via various platforms.
• Coordinating and contributing to events on behalf of the environment.
• Providing on-site, on-demand support to clients.
• Office, financial, and asset management of the FMHS Doctoral Office.
• Providing ad hoc assistance to the head of the FMHS Doctoral Office.

Job Requirements/Pos Vereistes        

• Advanced diploma or B-degree.
• Three or more years' relevant, fulltime experience.
• Excellent service orientation and sound interpersonal skills.
• Attention to detail, including consistent, meticulous copy-editing.
• Database experience.
• Excellent proficiency with MS Excel.
• The ability to work with large documents.
• Fluency with the range of office software (MS Excel, Outlook, Teams, OneDrive, Word, and Adobe Pro).
• Previous experience working directly with senior colleagues / stakeholders.
• Self-driven, efficient individual with strong work ethic and project management ability.
• Taking personal pride in an academic coordination role that is primarily deskbound, on site.
• Understanding the societal context and contribution of higher education and science.

Recommendation/Aanbeveling        

• Previous working experience with postgraduate students and supervisors in a higher education institution.
• Proven professional development or honour's degree.
• Proficient in isiXhosa or Afrikaans.

Closing Date: 4-Jul-2025