Administrative Officer at Clover S.A. Proprietary Limited

Job Advert Summary    

• The purpose of this position is to provide effective and professional administrative support and services to the Concentrated Factories, ensuring smooth day-to-day operations, accurate documentation, and efficient coordination in support of production and business objectives.                                                   

Requirements    

• Grade 12 or equivalent NQF4
• Relevant experience in applying job related concepts, techniques, and processes at the required level
• Experience in working with senior management
• People management experience 
• Business English: Fluent
• Computer literacy (Intermediate)
• Code 08 Driver's license

Competencies    
BEHAVIOURAL 

• Proactive and action orientated 
• Approaches situations with an open mind and solves problems creatively 
• Clear and sound reasoning ability 
• Maintains high standards 

LEADERSHIP 

• Collaborate with others to achieve a common objective 
• Interpersonal effectiveness 
• Commitment and motivation 

TECHNICAL 

• Administrative capabilities 
• Customer orientated 
• Communicates effectively 
• Ability to plan and organize 

Duties and Responsibilities    
Perform secretarial tasks

• Production manager's office management: In-Out Tray management, Calendar management, Filing, Telephone & Messages.
• Support to rest of management team and factories.

Perform administrative tasks 

• Responsible for administrative controls and tasks as delegated to you.
• Ensure filing, storage, and security of documents (paper and paperless)
• Support during Audits.
• Traceability according to set standards , uphold documentation.
• Best Time Edits , leave , TES timesheets.
• Deal with administrative queries

Administer and monitor expenses 

• Support with Fixed Cost, Variable Cost , PPE and chemical orders.
• Ensuring corresponding invoices are sent for payment.?
• Ensure data/transactions are properly recorded and entered
• Assist with the annual audit

Assist with general departmental needs 

• Support with ad-hoc requests 
• Assist with leave application capturing for departments
• Perform Relieve duties within the team.

LEADERSHIP 

• Collaborate with others to achieve a common objective as team leader to the admin team.

Deadline:22nd December,2025