Administrative Officer: Construction Project Management REF NO: 2026/248 at Department Of Public Works And Infrastructure

REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma) in Public/ Project Administration or equivalent qualification. Relevant years’ experience in Office Administration/ Project Administration field. Knowledge of WCS. Computer Literacy. 

DUTIES :

• Collect/ receive invoices from Registry Services; Capture invoice on Re-a-Patala system; Identify discrepancies related to payment certificates. Update payments on WCS; submit the invoice to the relevant stakeholders.
• Keep the Project Manager(s) abreast with the budget adjustments as Required; Liaise with the consultants regarding the project; attend, Respond and redirect enquiries related to the project; handle queries from Consultants and Contractors; Disseminate status reports on the Development of the project; Maintain and order stationary supplies; Administer office correspondence, documents and reports; Process Documents related to claims and payments relevant to the office; Update and maintain the WCS and Re-a-patala database;
• Liaise with the stakeholders relevant to the office and attend audit queries; Monitor the communication and administer the flow of information and documents in the office; Maintain the filing and records for projects documents and the unit where required; Render secretariat and logistical support service to the Committees and internal external meetings; Arrange meetings and workshops for the unit with internal and external stakeholders; Prepare and type documents presentations and reports; Draft agenda and record minutes/ decisions Communicate to relevant role-players and follow-up on progress made; Compile submissions and reports; Ensure that travel arrangements are well-coordinated and complete and submit S & T forms.