Administrative Officer: DG Support, Ref No. DOTP 80/2026 at Western Cape Department of the Premier

Remuneration
R 338 106- R398 277 per annum (Salary Level 7).
Job Purpose

• The Department of the Premier, Western Cape Government has an opportunity for a suitably qualified and competent individual to provide administrative support to the component. This post is stationed in Cape Town.

Minimum Requirements

• An appropriate tertiary qualification (National Diploma/B-Degree or higher); a minimum of 3 years' work experience.

Recommendation
None.

Key Performance Areas

• Draft submissions, reports, minute-taking and correspondence for the component; Render general administrative support to the component;  Collate and consolidate inputs into policies, strategic and operational plans, guidelines, frameworks and other documents, as required;
• Assist with the coordination of parliamentary questions. Liaise with the Information Technology (IT) department regarding faulty electronic equipment as well as installation of new equipment;
• Liaise with the Department of Infrastructure with regard to faulty equipment, moving, repairs and/or fixtures; Liaise with telecom component with regard to the installation of new telephones and/or faulty telephones; Coordinate and arrange GG vehicle as needed.Administrative processes;
• Actively participate in and provide inputs into the development, enhancement and implementation of administrative processes to improve the effectiveness and efficiency of the component’s functioning; Guide, advise, and build the capacity of relevant stakeholders in adhering to new and improved administrative processes;
• Track deadlines and due dates, and issue timely reminders to relevant stakeholders of tasks/feedback/information that is required in terms of the line function;
• Writing memos and letter; Compile and maintain relevant data-bases; Administrative duties related to finance, procurement and assets of the Directorate;
• Assist with secretarial functions; Keep stock of stationary; Maintain photocopiers/binders; Disposal of archival material in line with archive instructions and assets.

Competencies

• Participation in the recruitment and selection of employees; Motivate train and guide employees. Manage the performance, evaluation and rewarding of employees; Monitor information capacity building; Promote sound labour relations; Maintain discipline;
• Give direction to and manage policy issues with regard to the functions of the component under his / her command; Allocate duties to employees, monitoring outcomes and instituting the necessary corrective measures to address deviations from standards;
• Determine workflow requirements; Knowledge and understanding of information systems that aid in the management of knowledge and information pertaining to the line function; Knowledge of operational management practices; Knowledge and understanding of procurement and tendering processes;
• Knowledge and understanding of modern systems of governance and administration;
• Knowledge and understanding of public service procedures, processes and systems; Knowledge and understanding of the regional and local political, economic and social affairs impacting on the provincial government of the Western Cape;
• Knowledge and understanding of Constitutional, legal and institutional arrangements governing the South African public sector; Knowledge and understanding of public finance, human resources and discourse management processes;
• Knowledge and understanding of the Public Finance Management Act, National and Provincial Treasury Regulations, other financial policies, prescripts, directives and collective agreements; Knowledge and understanding of the policies of the government of the day.
• Skills: Numeracy, Literacy, Computer Literacy. Language skills: Other; Computer literacy; Organising; problem-solving; Ability to perform routine tasks; Interpersonal skills; Ability to speak at least two of the official languages of the Province; Excellent report writing skills and excellent minute-taking skills.