Administrative Officer (Fleet & Transport) - ERWM20685 at City of Ekurhuleni

Minimum Requirements:

• National Diploma in Public Administration, Logistics and or Transport Management.
• Valid driver's license.
• Knowledge to navigate administrative systems, fleet tracking coordination, and reporting procedures.
• 2 years' experience in administrative and/or fleet support roles within a service delivery municipal context

Core Responsibilities:

• Capture and log all fleet repair or breakdown requests submitted by depot supervisors.
• Coordinate special workshop visits for inspections.
• Maintain an updated fleet & equipment register for all vehicles under the division, including depot allocation, current milage and service status.
• Record any abnormalities, missing vehicles, or inconsistencies in the register and submit to the fleet manager.
• Compile reports on vehicles with high breakdown frequency or major mechanical failures.
• Maintain a status tracker of vehicles recommended or approved for decommissioning.
• File and archive commissioning checklists and delivery documentation for audit readiness.
• Distribute updated fleet-related Standard operating procedures(SOPs) to depots, including breakdown reporting, inspection, and fuel use protocols.
• Log accident reports from depot staff.
• Maintain a secure, organised archive of all incident documentation.
• Communicate scheduled maintenance and return dates to forepersons and depot managers.
• Compile monthly and quarterly fleet performance summaries. Etc.