Administrative Officer at South African National Biodiversity Institute

• This position requires a National Diploma in Office Management and Technology/Public Administration or equivalent qualification at NQF level 6 with 4 years of work experience in the relevant field or a Degree in Office Management and Technology/Public Administration at NQF level 7 with 2 years of work experience in the relevant field. A postgraduate qualification in Office Management and Technology/Public Administration with NQF level 8 and experience within the public sector and working in the statutory, compliance environment and board matters would be an added advantage. 
• The following competencies are required for the candidate to be successful in this position: Attention to details; excellent business writing skills;  comprehensive knowledge and understanding of office administration/management principles, corporate governance and practices at high-level; extensive experience and understanding of legislation, procedures, processes, and systems related to office administration;
• Experience in financial administration and supply chain management processes; knowledge and experience in the implementation of policies, practices, systems, Standard Operating Procedures ; advanced planning, organizing, and problem solving skills; ability to work under pressure without compromising  quality, cost, and safety conscious; excellent communication skills (both verbal and written);
• proven ability to handle, maintain, and keep highly confidentiality and sensitive matters, sound interpersonal relations, a self-starter, experience working with a diverse range of internal and external stakeholders at different levels; excellent computer literacy and experience in the application of software tools including advanced Computer literacy skills in Microsoft Office (Ms Word, PowerPoint, Excel, Internet and Outlook). A valid driver’s license.

Key Performance Responsibilities include:

• Provide effective and efficient administrative support Divisions/ or Senior Managers within the Office of the Chief Executive Officer;
• Maintain efficient statutory record management and retrieval;
• Provide procurement and compliance support;
• Organize and maintain office diaries;
• Coordinate travel arrangements and logistics for officials and Board members;
• Prepare manual board packs, quality check and circulate them timeously
• Manage incoming correspondence and communication with internal and external stakeholders; and
• Provide all other administrative-related support services within the office of the CEO