Administrative Support Officer: Professional Development, Ref No. DSD 01/2025 Details at Western Cape Government

Job Purpose    

• The Department of Social Development, Western Cape Government has an opportunity for a suitable qualified and competent individual to operationalise the implementation of Professional Development Programmes for the department.

Minimum Requirements    

• An appropriate post school qualification (Certificate/Diploma/ NQF level 5 or higher qualification); A minimum of 3 years relevant experience; A valid code 08 Drivers’ licence.

Recommendation    

• None.

Key Performance Areas    

• Maintain and report on the Professional Development Portfolio: Collation of departmental inputs for the Departmental Workplace Skills Plan, quarterly and annual training reports, Human Resource Development Implementation Plan/Report and other professional development related reports, Provide support for professional development related activities, i.e. rollout of learning programmes, internships, learnerships, internal and external bursaries, Database management and recordkeeping of professional development activities i.e. internships, learnerships, registration with professional bodies, internal and external bursaries; Monitor continuous professional development and statutory registration of health and social service practitioners :
• Maintenance and monitoring of an accurate and updated database for all practising health and social service practitioners annually: Monitor the CPD points accumulated annually by health and social service practitioners as required of all registered OSD professionals:
• Handle all enquiries relating to statutory registration; Co-ordinate the establishment and functioning of human resource or professional development related forums, Serve on the departmental Human Resource Development Forum, Provide secretariat function for human resource or professional development related forums, Provide logistical support for human resource or professional development related forums; Assist in the roll-out of capacity building initiatives for the department: Source professional development solutions through the procurement of relevant accredited/registered service providers for needs-based training interventions;Implement transformation programmes and people empowerment interventions:
• Ensure display of statistics (EEA2 and EEA4) at various SDA offices within the department, Provide assistance and support to departmental forums, i.e. forums for persons with disabilities women, men, and youth: Ensure the display of all EE legislation / prescripts (i.e. Basic Conditions of Employment Act and Employment Equity Act, etc.), Implement the roll out of diversity training interventions within the department,Assist with awareness sessions in respect of diversity training interventions; Implement and report on the Professional Development Portfolio:
• Assist management support staff in all administrative duties, Develop and maintain processes and systems that will contribute towards improving efficiency in the office,Oversee and provide effective guidance and advice on the flow of information and documents, to and from the chief directorate/directorate; People Management: Participate in the recruitment and selection of staff, Promote sound employee relations within the component, Actively manage and promote the maintenance of discipline.

Competencies    

• Knowledge of the following: National and Provincial instruments and legislation pertaining to human resources management with specific reference to the Public Service Amendment Act, Public Service Regulation, Employment Equity Act and Skills Development Act; Related human resource development regulatory and legislative framework within the public-sector; Provincial human resource management policies, service level agreement and service schedules in terms of the working relationship with the Corporate Services Centre (CSC); Various human resource development plans and committees that are prescriptive in terms of the regulatory frameworks; Skills needed: Run and maintain a record management system; Procure goods and services; Computer literacy; Work under pressure; Make sound judgments; Basic financial administration; Basic Research; Analyse documents and situations; Ability to access research sources; Function as a team member; Draft documentation like submissions, letters, etc; Sound organizing, planning and time management skills (for example: workshops, conferences, events); Diary management, travel itineraries, document flow in the office; Properly record minutes and decisions at meetings; Communication (written and verbal).