Administrator Airport Operations ORTIA at Airports Company South Africa

Job Description
Key Performance Output

The successful candidate will be reporting to the Manager ARFF, and will be responsible but not limited to the following: 

• Perform office administration 
• Provide administrative support during the implementation of interventions. 
• Monitor stock levels and purchase stationary and /or sundry for the office. 
• Administer and monitor financial processes. 
• Monitor of OPEX and CAPEX expenditure. 
• Generate procurement orders. 
• Work with petty cash and invoices. 
• Ensure that relevant policies and standard operating procedures (or adverts) are up to date on relevant systems/intranet. 
• Maintain documents and relevant document management system. 
• Update relevant notice boards and communique to stakeholders. 
• Build, support and maintain healthy, diverse internal and external relationships to ensure achievement of organisational goals. Implement remedial actions where required.
• Respond to request, queries and complaints as and when required. Escalate to relevant personnel when unresolved. 
• Manage and coordinate relevant Manager’s dairy. 
• Manage internal and external incoming calls as well as emails. 
• Make necessary travel and accommodation arrangements. 
• Schedule and coordinate meetings in terms of invitations, conference rooms, catering etc. 
• Oversee daily housekeeping of relevant area. 
• Receive and host incoming visitors. 
• Monitor access control as and when required. 
• Prepare letters, reports, memoranda, presentations and other relevant documentation. 
• Transcribe, record and distribute minutes of meetings to relevant parties. 
• Consolidate relevant reports/documentation. 
• Assist in preparation of tender documentation. 
• Implement filing system. Recordkeeping, retrieving and filing of relevant documentation. 
• Adhere to statutory regulations, organisational standards, policies and procedures. Report non-compliance and implement corrective actions to ensure compliance. 
• Ensure all source documentation is confidentially maintained, securely stored and filed in accordance with Standard Operating procedures.

Technical Skills and Experience

The following skills and experience or the equivalent of such will be required: 

• Grade 12 National Senior Certificate is essential.
• Diploma in Office Administration is recommended.
• Code B driver’s license.
• Intermediate Ms Office Competence
• A minimum of 1 year in Operational Experience is essential.

Competencies

• Excellent Communication & Report Writing 
• Customer Service
• Planning and Organising
• Attention to Detail
• Time Management
• Minute Taking 
• Brand & Product knowledge
• Knowledge of standard office administration practices and procedures