Openings at Airports Company South Africa

Job Description
Key Performance Output

The successful candidate will be reporting to the Manager ARFF, and will be responsible but not limited to the following: 

• Perform office administration 
• Provide administrative support during the implementation of interventions. 
• Monitor stock levels and purchase stationary and /or sundry for the office. 
• Administer and monitor financial processes. 
• Monitor of OPEX and CAPEX expenditure. 
• Generate procurement orders. 
• Work with petty cash and invoices. 
• Ensure that relevant policies and standard operating procedures (or adverts) are up to date on relevant systems/intranet. 
• Maintain documents and relevant document management system. 
• Update relevant notice boards and communique to stakeholders. 
• Build, support and maintain healthy, diverse internal and external relationships to ensure achievement of organisational goals. Implement remedial actions where required.
• Respond to request, queries and complaints as and when required. Escalate to relevant personnel when unresolved. 
• Manage and coordinate relevant Manager’s dairy. 
• Manage internal and external incoming calls as well as emails. 
• Make necessary travel and accommodation arrangements. 
• Schedule and coordinate meetings in terms of invitations, conference rooms, catering etc. 
• Oversee daily housekeeping of relevant area. 
• Receive and host incoming visitors. 
• Monitor access control as and when required. 
• Prepare letters, reports, memoranda, presentations and other relevant documentation. 
• Transcribe, record and distribute minutes of meetings to relevant parties. 
• Consolidate relevant reports/documentation. 
• Assist in preparation of tender documentation. 
• Implement filing system. Recordkeeping, retrieving and filing of relevant documentation. 
• Adhere to statutory regulations, organisational standards, policies and procedures. Report non-compliance and implement corrective actions to ensure compliance. 
• Ensure all source documentation is confidentially maintained, securely stored and filed in accordance with Standard Operating procedures.

Technical Skills and Experience

The following skills and experience or the equivalent of such will be required: 

• Grade 12 National Senior Certificate is essential.
• Diploma in Office Administration is recommended.
• Code B driver’s license.
• Intermediate Ms Office Competence
• A minimum of 1 year in Operational Experience is essential.

Competencies

• Excellent Communication & Report Writing 
• Customer Service
• Planning and Organising
• Attention to Detail
• Time Management
• Minute Taking 
• Brand & Product knowledge
• Knowledge of standard office administration practices and procedures 

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Job Description

• An exciting vacancy exists at King Phalo Airport for an experienced Supervisor Aviation Security within the Enterprise Security and Compliance Division.

Key Performance Output

The successful candidate will be reporting to Assistant Manager Airport Security Operations, and will be responsible but not limited to the following:

• Provide a safe and secure environment and supervise Security personnel at central search points and other relevant areas.
• Develop Human Capital in line with relevant policies and procedures, including the Work Skills Plan.
• Manage the performance of staff, including outsourced staff, and introduce remedial processes where necessary.
• Perform quarterly Performance Management System (PMS) assessments.
• Ensure Security thoroughness and responsiveness.
• Responsible for shift management and communication.
• Attend Operations meetings and provide feedback as required.
• Ensure compliance and adherence to Standard Operating Procedures (SOP), including regulatory registers.
• Investigate, report and correct all Security breaches/deficiencies and non-conformances and ensure adequate remedial action.
• Conduct inspections, identify and report operational risks and ensure adequate remedial action.
• Detect, prevent and deter security incidents.
• Report all incidents and accidents immediately.
• Follow-up and give feedback on all Operational issues.
• Compile monthly statistics.
• Ensure all internal and external Stakeholders comply with Security policies and procedures when moving through the dedicated-staff Security checkpoint.
• Operate according to ICAO, NKP and SACAA and other relevant Legislation and all ACSA policies and procedures.
• Ensure that all equipment is in a working condition.
• Build and maintain sound internal and external stakeholder / customer relations whilst balancing enforcement with professionalism.
• Attend to and assist with customer and stakeholder complaints and compliments, including escalated complaints.
• Respond to all emergencies in the prescribed manner and ensure that the team is able to respond adequately

 Technical Skills and Experience

The following skills and experience or the equivalent of such will be required: 

• A National Senior Certificate NQF Level 4 (Matric) is essential.
• A National Diploma NQF Level 6 in related field is advantageous.
• A certificate in South African Civil Aviation Authority (SACAA) Supervisory is advantageous.
• 3 years operational experience in relevant field essential.
• 2 years supervisory experience in relevant field essential.
• Intermediate knowledge of Microsoft Office.

Competencies

• Report Writing (Intermediate)
• English Fluency
• Planning and Organising
• Presentation Skills
• Communication
• Attention to Detail
• Customer Service Orientation
• Ethics and Integrity
• Conflict Management
• Problem Solving
• Leadership
• Relationship Building