Administrator (Contracts) - Steelpoort at Glencore

QUALIFICATIONS

• National Diploma in Business Administration or related field

SKILLS REQUIREMENTS

• Three years relevant experience in contract administration in a heavy industry environment
• Strong Administrative skills
• Good working knowledge and proven Computer Literacy (MS Office Suite)
• Problem solving and analytical skills
• Good verbal and written communication skills

JOB OBJECTIVES

The incumbent will be responsible to the Accountant (Works): 

• Contracts Administration
• Ensure all queries and unplanned trouble shooting are effectively resolved.
• Sort, index and file data and information.
• Ensure safe storage of data and information.
• Manage proper record keeping of valuable and/or frequently required information.
• Implement and maintain an efficient filing system. 
• Preparation and submission of contracts to group legal
• Tenders
• Ensure that policies, procedures, rules, and regulations are adhered to, and that a sustainable work environment is assured.
• Assist with the management all tender and contract processes to ensure optimal transparency, costs, and quality of service/product.
• Analyze purchase requirements to determine value and risk of services or goods requested.
• Receive and open tenders.
• General Administration
• Courier documents when required.
• Direct courier services to specific destinations when required.
• Sort, index and file data and information.
• Ensure safe storage of data and information.
• Manage proper record keeping of valuable and/or frequently required information.
• Implement and maintain an efficient filing system.
• Communication
• Ensure effective communication and networking with all the relevant stakeholders.
• Develop and maintain a trusting relationship with the internal and external suppliers and customers.
• General
• Ensure adherence to policies, procedures, applicable legislation, and accounting standards.
• Perform general administrative duties and/or any other duties as required by the HOD/Manager.
• Assist with budget control and cost saving initiatives.
• Ensure adherence to Health & Safety and Security regulations.
• Ensure that good housekeeping is maintained.
• Month-end, quarterly and annual reporting on tenders and contract administration, costing, and progress.