Administrator: Market Inquiry at The Competition Commission

Key Accountabilities

The main responsibilities of the incumbent will, inter alia, include:

• Assist the Divisional Manager to direct, manage and support the Market Inquiry Division, including managing the Divisional Manager’s diary, convening various meetings with internal and external stakeholders on behalf of the Divisional Manager, preparing agendas and taking/ recording minutes when required.
• Provide administrative support to technical teams within the Market Inquiry Divisions, including planning travel and overseeing logistics as required, facilitating and arranging public hearings, typing and copying documents as required.
• Ensure all the relevant market inquiry documents are uploaded on the Case Management System.
• Assist the Divisional Manager in compliance with the relevant statutory requirements applicable to market inquires, including the publication of relevant communications and documents (such as market inquiry reports and legal notices).
• Assist the Divisional Manager in compliance with the relevant policies and procedures of the Competition Commission, including compliance with performance management timelines, leave and supply chain management processes.
• Assist with the management of budget allocated to the Market Inquiry Division, including ensuring invoices are proceeded timeously, facilitating payment of claims submitted by the market inquiry teams; monitoring spend against budget.

Requirements

Skills and Experience

We are looking for a dynamic, hardworking and a committed individual who meets the following requirements:

• Diploma or Degree in Secretarial or Office Administration or para-legal qualification or any other equivalent qualification.
• At least 3 years relevant experience.
• Computer literacy and effective communication skills are essential.
• Must be able to work in a multi-disciplinary team with minimum supervision.
• Be able to work under pressure and have a strong administrative background.
• Experience in managing or assisting in the management of complex projects.
• Experience is managing or assisting in management of financial documents, including invoices, procurement documents, and project budget.
• Experience in drafting procedures or processes for new units or teams would be an advantage.
• Experience in stakeholder communication.