Administrator Production (Mpumalanga - Secunda) at Enaex Africa

Description

• Coordinate and support the management team by developing and maintaining the department’s annual and monthly calendars, updating diaries, scheduling relevant training and compliance activities, and managing meeting requests in alignment with managerial priorities daily. 
• File all documentation by designing and maintaining an effective filing structure, applying consistent filing protocols, and ensuring timely storage of both softcopy and hardcopy documents each day. 
• Compile reports and presentations by gathering data and team inputs, completing required templates, reviewing content for accuracy and relevance, and coordinating the development of recommendations monthly and as needed. 
• Coordinate and administer meetings by scheduling sessions, preparing agendas and supporting documents, drafting minutes and action lists, distributing materials, maintaining confidentiality, and filing records within required timeframes. 
• Coordinate all departmental travel by sourcing travel and accommodation options (flights, hotel, car hire, etc.), completing bookings, preparing and submitting required documentation, and ensuring distribution of all travel-related materials at least 24 hours prior to departure. 
• Coordinate internal and external events by receiving the event brief, sourcing venues, managing logistical and technical requirements, coordinating budgets and special requests, securing necessary approvals, supervising service providers, and ensuring successful execution by the defined deadline. 
• ·Provide additional office administration support, including procurement and SAP-related tasks, by following instructions, executing tasks accurately, and delivering timely feedback to ensure operational standards are met. 
• Ensure effective implementation of SHE by delivering comprehensive training, completing training programs, and addressing any identified gaps or non-compliance. 
• Build and maintain productive relationships with internal and external stakeholders by facilitating regular communication, exchanging feedback, and supporting collaboration.
• ·Contribute to the team by actively participating in team events, identifying areas where support is needed, and providing the necessary assistance. 
• ·Engage with team members consistently and be an active, dependable presence in daily team activities.
• ·Ensure compliance with organisational policies by maintaining up-to-date knowledge, participating in training sessions, and proactively sourcing answers to queries on a daily and as-needed basis. 
• Comply with established processes through accurate implementation, continuous process awareness, and timely resolution of any areas of concern.

Requirements

• Matric / Grade 12 or equivalent  
• Diploma in Administration, Business Administration or similar 
• 3+ years administration experience in a production environment