Administrator Projects at Postbank (SOC) Ltd

Purpose of the Job

• Responsible for the effective and efficient program/project administration support to Program/ Project Managers and act as an assistant for the Portfolio Manager

Job Responsibilities

• Plan and co-ordinate Program/Project meetings and attendees
• Take minutes and distribute the minutes within 48 hours of the meeting
• Gather, collate, prepare and distribute various Program/Project
• Assist Program / Project Managers in obtaining approval for Program / Project Governance Documents
• Assist Program / Project Managers (all levels) in preparation of Program / Project related presentations
• Follow-up and follow-through on any related/required documentation
• Monitor and ensure adherence to the PMBOK Methodology
• Management of Program/Project Documentation – quality assurance, version control and stored on the necessary Portfolio Project Management
• Software as well as on SharePoint site
• Management and Administer Portfolio Project Management Software i.e. ensure all updates, gated reviews milestones
• Follow up with Program/Project Managers on outstanding tasks
• Liaise with PMO (Portfolio Management Office) regarding new versions of templates and other requirements they may have
• Investigate, create and maintain policies and procedures required for the department
• Ensure timely submission and authorisation of all Program/Project staff timesheets and escalate outstanding timesheets
• Follow up on Program/Project Procurement Requirements File Program/Project documentation
• Schedule Program/Project steering committee meetings and handle all logistics involved
• On boarding of new Program/Project delivery team members, organise physical infrastructure and required resources
• General administrative and ad-hoc duties as requested by management

Qualifications and Experience

• Grade 12 (NQF Level 4)
• An NQF Level 5 qualification in IT / Program/Project / Business Administration or equivalent will be an advantage
• One to three years Program/Project administration experience

Knowledge and understanding of:

• Knowledge of Program/Project Management Software; SAP and SharePoint
• Excellent understanding of MS Word, Excel, Power Point
• Should be fluent in English.
• Excellent communication and influencing skills
• Hands-on-approach to work