Administrator / Receptionist at Headhunters

About the Job 

Description

Requirements:

• Tertiary qualification is essential (non-negotiable)
• Must have above average Excel skills
• Must be articulate
• Must have excellent communications skills (written and verbal)
• Must have a good command of the English language
• Must be a team player
• Must have a high work ethic
• Must have a high attention to detail
• Must have high energy

Duties (not limited to ) :
Reception

• Professional reception interaction with both Candidates and Clients alike
• Professionally managing all incoming telephone calls
• Professionally managing and responding to all incoming Headhunters emails; viz. [email protected]
• Ensuring the reception area and boardroom is always neat, tidy and well organized
• Ensuring the Headhunters brand is always portrayed professionally to any visitors entering the reception area

Administrative :

• Providing general administrative support
• Performing routine clerical duties including the processing of mail, filing, photocopying, faxing, data entry, scheduling of meetings related to recruitment procedures.
• Providing horizontal support to all Recruiters daily
• Performing any other supporting tasks assigned by the Manager
• Candidate management
• Preparation for interview such as: receiving of candidates, scheduling of interviews on behalf of consultant, communication with candidates.
• Inputting of applicant’s information into database.
• Email notifications of application status
• Answering of the Incoming Telephone calls and taking messages thereof.
• Group and select candidates as per Job Specs, and present to respective Consultant
• Welcome candidates and take their photograph using Webcam.
• Assist the consultants at all times with administrative duties, such as preparation and checking of CV’s, adding CV’s into the database, scheduling interviews, etc.
• Run Reference, Credit and Criminal Record checks on candidates
• Admin related functions that may be deemed necessary, including but not limited to:
  • Typing of CV’s
  • Reference and verification checks
  • Filing
  • Confidential PA duties

Resourcer :

• Identify, attract, and shortlist candidates for the recruitment process to fulfil the requirements of the business brief
• Identify new business opportunities.
• Sourcing of candidates, using a proactive sourcing approach; viz.utilising platforms like LinkedIn, PNet, CJ and to achieve the desired results
• Monitor responses/applications received and make sure that candidate’s applications are processed efficiently
• Qualify, shortlist and present suitable candidates against defined job vacancies
• Assist in the recruitment and selection processes by effectively liaising with the candidates and internal teams
• Initiate, manage and develop candidate relationships