Administrator at Talented Recruitment Specialists

• An established client in Ballito is seeking a proactive and organised Administrator to support branch operations.
• The role involves managing customer interactions, preparing quotes and invoices, and providing essential administrative support to drive service excellence.

Responsibilities:

• Welcome and assist walk-in customers in a professional and friendly manner
• Capture walk-in, telephonic, and online customer information onto the sales lead system

Creditors

• Prepare costings and compile accurate quotations
• Send quotations for cart sales and long- and short-term rentals
• Prepare and send tax invoices for cart sales
• Follow up on quotations issued by sales executives via telephone and email
• Assist the Branch Manager with administrative tasks as required
• Answer incoming calls and direct queries appropriately
• Participate in branch Health and Safety protocols
• Ensure accurate filing and documentation

Requirements:

• Grade 12 (Matric)
• Valid Driver’s Licence
• Own reliable transport
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook/Email)
• Experience with Autoline system or similar
• Experience using SharpSpring sales lead system or similar CRM
• Working knowledge of Microsoft Teams

Key Competencies & Personal Attributes:

• Presentable and professional
• Energetic and proactive
• Highly organised
• Assertive and confident
• Well-spoken (Fluent in English)
• Sober habits
• Friendly, customer-orientated demeanour
• Strong aptitude for administrative and sales-related tasks
• Attention to detail
• Ability to multitask and meet deadlines