Aircraft Records Supervisor at FlySafair

Description

• Supervise and coordinate daily operations of the aircraft records team, including assigning tasks and monitoring work output; 
• Ensure timely and accurate capture, filing, scanning, and archiving of aircraft technical records (e.g., logbooks, work packs, component histories); 
• Maintain digital and physical aircraft records in accordance with regulatory and company retention requirements; 
• Monitor the quality assurance of maintenance documentation to ensure completeness and accuracy prior to archiving; 
• Ensure compliance with CAA regulations, ICAO, EASA, or FAA standards (as applicable); 
• Assist with internal and external audits, regulatory inspections, and compliance reviews by preparing required records and documentation;
• Identify and report discrepancies or documentation gaps that may affect airworthiness; 
• Support the implementation and maintenance of electronic records management systems (e.g.TRAX); 
• Continuously improve documentation workflows to enhance accuracy, traceability, and efficiency; 
• Coordinate with IT and Technical Services to ensure aircraft data integrity is maintained across platforms; 
• Compile and distribute reports related to aircraft status, record discrepancies, and audit findings; 
• Liaise with Planning, Maintenance, Quality Assurance, and Airworthiness departments regarding record-keeping requirements; 
• Respond to aircraft documentation queries from leasing companies, auditors, or regulatory bodies during inspections, redelivery, or aircraft transitions;
• Maintain knowledge of relevant regulations, policies and guidelines;
• Adhere to statutory regulations, organisational standards, policies and procedures;
• Report non-compliance and implement corrective actions to ensure compliance;
• Guide, mentor, and review the work of the team, providing constructive feedback and delegating tasks effectively; 
• Encourage, promote, and embody a spirit of teamwork;
• Assess and optimise the performance of direct reports; 
• Guide, support and develop direct reports; 
• Build and maintain strong, long-term relationships with key internal and external stakeholders to support effective collaboration; 
• Proactively engage with stakeholders to understand their needs, address concerns, and identify opportunities for process or service improvement.

Requirements

• Grade 12 or Equivalent (Essential);
• Certificate in maintenance planning (Essential);
• Diploma/Degree in Aviation Maintenance, Aircraft Engineering, or Records Management (Advantageous);
• Technical trade in aviation (Advantageous);
• Minimum of 7 years' in aircraft records management, of which 2 years' must have been Supervisory experience (Essential);
• Familiarity with aircraft maintenance tracking systems e.g. TRAX (Essential);
• Project Management experience (Essential);
• Willing to travel (Domestic and International);
• Be available after working hours, as and when required;
• Willing to work overtime;
• Knowledge and understanding of Microsoft Office suite (Outlook, Excel - PowerPoint, Word);
• Knowledge of airworthiness regulations, aircraft maintenance programs, and component traceability;
• Proficient in maintenance management systems (Essential).