AP AR Credit Assistant (Gauteng) at Fraser Alexander (Pty) Ltd.

Description
PURPOSE

• This position exists to ensure the timeous capturing of invoices, statements and payment of suppliers per agreed terms.  
• Furthermore, to ensure the timeous issuing of invoices, statements and the collection of the customers book to optimise cash flow, minimise risk and retain outstanding balances to acceptable levels.

Requirements
RESPONSIBILITIES 

Reporting

• Assist in preparation of accurate reports on creditors ageing, outstanding creditors, etc.
• Assist with the preparation of accurate reports on debtors ageing, business chain, outstanding debtors, impairment of debtors, etc.

Governance

• Comply with relevant accounting policies and procedures.
• Ensure compliance with relevant legislation (Income Tax Act, Value Added Tax Act, International legislation, etc.) including legislative amendments and industry best practices.
• Assist in preparing the annual audit file for external auditors, various reconciliations and assist external auditors with queries.
• Assist internal audit during annual internal audit process.

Supplier Management

• Assist with maintaining complete and accurate creditor records including trade and cash book creditors).
• Ensure timeous capturing of creditors invoices and supplier credit notes.
• Review invoices and supporting documentation for correctness.
• Obtain proof of delivery from supplier or sites.
• Prepare reconciliation of statements and balances.
• Import payment batch into banking system.
• Issue proof of payment to suppliers as and when required.
• Follow-up on creditor-related issues and the tracking thereof.
• Comply with internal control systems, as well as new policies or controls to be implemented.
• Conduct ad hoc financial investigations.
• Comply with delivery of services against SLAs.

Customer Management

• Assist with maintaining complete and accurate debtor records.
• Capture SLAs invoices and credit notes to enable timeous debt collection and revenue recognition.
• Perform reconciliation of statements and balances.
• Follow-up on debtor-related issues and the tracking thereof.
• Comply with internal controls as well a new policies or controls to be implemented.
• Prepare and post intercompany invoicing.
• Ensure customer debtors adhered to.

QUALIFICATIONS

• National Diploma in Finance

EXPERIENCE

• Two – five years experience in Finance administration
•  Relevant mining, mining services, construction, industry experience will be advantageous
• Understanding of the creditors and debtors functions

SKILLS, QUALITIES AND ABILITIES REQUIRED

• Communication
• Conflict management
• Problem solving
• Analytical
• Computer literacy (MS Suite) and Sage
• Teamwork and support
• Ethical
• Accountable and reliable,
• Excellence-oriented
• Assertiveness
• Resilient

CLOSING DATE:  17 JUNE 2025