Assets Control and Inventory Officer (Hay Level 12/C1 )(Internal & External) at NECSA

Key Performance Areas

Asset Verification

Annual verification  

• Hand out of verification lists 
• Receive verification lists
• Keep tabs of the verification list register 
• Highlight impaired assets to the relevant reporting manager for impairment
• Assist responsible persons with queries regarding their asset lists

Rolling verification

• Ensure that each list is reviewed and physically verified at least once a year
• Review and correct sub-accounts where applicable
• Ensure each asset is properly tagged.
• Prepare for and assist Internal and External audit with all physical verification requests.

Asset Register Maintenance

• Process transfer of assets between sub-accounts.
• Process transfer of assets between responsible person.
• Update the location, room and/or serial numbers of assets if required to.
• Filing of supporting documentation for changes to the asset register in a logical and neat fashion.
• Deal with all queries from Internal & External audit related to supporting documentation for all changes to the asset register.

Asset Write Off

• Administration of the write-off process, including:
• Assist the responsible person with completing the relevant form.
• Providing all financial information required for the form completion. 
• Verify the impaired asset where relevant.
• Process the write-off transaction accurately once authorized.
• Filing of supporting documentation for changes to the asset register in a logical and neat fashion.

Repairs and Maintenance Schedules

• Compile the monthly repairs and maintenance schedule for all repair and maintenance and small capital accounts by the 15th calendar day of the month. Schedules should be signed off and submitted for review to the senior Financial Manager.
• Conduct initial enquiries into transactions that may meet the policy requirement for capitalization and document results on the schedule.
• Assist in Senior Financial Advisor in any further enquiries to establish the correct accounting treatment of repair and maintenance or small capital items.

Annual Assessment Of The Remaining Useful Life And Residual Values Of Fixed Assets

• Assist the relevant reporting manager with enquiries to responsible people.
• Doing research with regards to the residual values of vehicles under the supervision of the relevant reporting manager.

Quarterly Capitalisation Of Assets

• Obtaining all information required for capitalization (responsible person, location, room and serial number) within the timeframe required by Necsa for non-componentized assets.
• Assist the relevant reporting manager with enquiries about assets to be componentized where required.
• Ensure that all new assets are appropriately marked with an asset number.

Capturing Of Stock Issues

• Collect store/stock issues from relevant SCM staff.
• Capture all stock issues into the financial system in inventory module.
• Assist will all queries on stock issues captured Assist in preparing stock count lists as and when required.

Job Requirements

Key Knowledge & Skills

• Basic accounting/bookkeeping.
• ERP system e.g. Microsoft Dynamics, SAP.
• Microsoft Excel, Word.

Requirements

Minimum Qualifications and Experience:

Academic

• Grade12 with subjects: Accounting and Mathematics.
• National Diploma in Financial Accounting or equivalent will be an added advantage.

Minimum experience required

• Three (3) years in an accounting environment of which one year in fixed assets and inventory.