Assistant Accountant at University of Pretoria/Universiteit van Pretoria

RESPONSIBILITIES:

The incumbent will be responsible for, but not limited to, the following:

• Assisting sponsors with Memorandums of Agreement and with the following:
• Enquiries;
• Accounts;
• Progress reports (academic records);
• Requesting invoices for sponsors from the Debtors Division;
• Refunding sponsor’s unspent funds due to plan cancellations, drop of courses and or meals not taken; Allocating bursaries to accounts receivable according to type of donor (government provincial municipalities, sundries);
• Awarding and disbursing bursaries to student accounts;
• Scheduling monthly payments for undergraduate & postgraduates (allowances, meals and rent, etc);
• Receiving completed disbursement forms and supporting documents and executing quality control;
• Assisting with registration of students at the beginning of the year;
• Assisting with system testing and development in PeopleSoft when necessary;
• Performing quality control of tuition levies;
• Paying the awards over to the student accounts;
• Filing all bursary documentation (letters, awarding docs and docs regarding payment to sponsors);
• Approving disbursement requests as per disbursement policy;
• Executing ad-hoc tasks delegated by the Division management;
• Dealing with enquiries made by the CSC/satellite campuses, students and stakeholders;
• Communicating to students and stakeholders via e-mail, sms and letters; Preparing monthly statistics and reports for the manager of the Division.

MINIMUM REQUIREMENTS:

• Diploma or equivalent with Accounting as a subject.
• Three years’ experience in financial administration.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Analytical skills
• Client service and enquiries
• Financial Administrative knowledge
• Computer Literacy
• Ability to work under pressure and independently
• Communication and negotiation skills
• Ability to pay attention to details
• Ability to meet deadlines

ADDED ADVANTAGES AND PREFERENCES:

• A degree in Finance or equivalent qualification.
• Three years’ experience in a financial environment or in a higher education environment.
• Three years’ experience in administration of refunds and bursaries.
• Three years’ experience in the use of PeopleSoft or equivalent Enterprise Resource Planning (ERP) system.