Assistant Company Secretary at Apex Group

Summary of the position

• You will report to the Company Secretary. You will be responsible for assisting the Company Secretary with the provision of company secretarial services and the administration of the corporate entities forming part of the South African business. You will assist the Company Secretary to support the business in the proper administration of corporate entities that form part of the business.

The Role & Key Responsibilities: 

• Responsible Maintenance of Company records in accordance with legislative, internal compliance and other statutory requirements;
• Maintenance of databases;
• To assist the Company Secretary with planning and coordinating for board and committee meetings;
• Drafting of minutes, resolutions and general correspondence and arranging for signing of documents as required;
• Collate board packs;
• Ensure any changes to companies are appropriately approved and lodged;
• Submission of annual returns; regulatory submissions and ad-hoc statutory requests;
• Regular liaison with third parties including auditors and CIPC
• Building and maintaining sound stakeholder relationships;
• Keeping abreast with new developments/legislation pertaining to corporate entities including relevant tax legislation;
• Recording and communicating legislative changes;
• To assist the company secretary in providing advice to the board and management in relation to applicable legislative and other statutory requirements;
• To assist the company secretary to establish systems and processes to ensure compliance with applicable regulatory requirements;
• Maintaining company AML due diligence packs for client due diligence exercises.

Required Qualifications:

• A relevant degree in B.Com (Law)/LLB
• An Admitted Attorney would be an added advantage;
• A Qualification with Chartered Governance Institute of Southern Africa (CGISA) or similar would be an added advantage.

Experience: 

• 3-5 years relevant experience within a corporate secretarial environment.
• Experience in drafting minutes and resolutions is essential.