Assistant Director: Financial Accounting at Independent Police Investigative Directorate (IPID)

REQUIREMENTS

• A relevant Qualification in financial management at NQF level 7. 3 years relevant supervisory experience.

Key Performance Areas:

• collection and recording of revenue: Cashier, banking service and electronic payments: Monitor and review the procedures for the collection and safekeeping of all monies and compliance with the relevant prescripts, monitor and review the receipt and collection monies to ensure that it is in accordance with the appropriate tariffs and properly recorded, Oversee that the banking of monies are done in accordance with the prescribed processes, Oversee that bank reconciliations are performed and are correct, Oversee the verification of the validity and allocation of payments received viaelectronic transfers, Oversee the safeguarding of source document and face value forms, Oversee the requisition of funds from in line with the approved cashflow projections, Verify the replenishment of Petty cash, Compile the consolidated Petty cash reconciliation reports for all Provincial Offices.
• Debt management: Oversee the identification and accurate recording of debts owed to the department, liaise with debtors in the most complex and problematic cases to determine payback conditions and time span, Oversee the process of obtaining the accounting officer’s approval for debt collection condition; Obtain the accounting officers approval for debt payback conditions and time span on the cases handled, Oversee the accurate allocation monies received.
• Monitoring and reporting on revenue: Oversee and monitor income against budget and review reconciliations, Oversee and undertake the develop ofcorrective measures when required, Oversee and review disclosure notes on revenue collection, Oversee and collate financial supporting information supporting information for planning purposes, Ensure completeness and accuracy of financial information. Expenditure management: goods and services, oversee verification of source documents, Oversee the quality assurance and verification of transactions on BAS/LOGIS. Ensure that expenditure is in line with budget and item provisioning, Oversee the correct capturing of banking details on the accounting system, oversee creditor reconciliation (ensure that service providers are paid timely and correctly).
• Transfers and subsidies: Oversee and reconcile payment requests with budget provisions and the availability of funds, Oversee the process to ensure that the relevant institution is eligible for a transfer payment/subsidy and that they comply with the relevant financial legislative requirements, Authorise the payment of transfers and subsidies processed on the accounting system.
• Reporting: Ensure the safeguarding of all source documents, analyse the suspense accounts and ensure that they are cleared before closure, analyze the trail balance and ensure accuracy before closure, prepare necessary reports to National Treasury on a monthly basis, prepare inputs to the Financial Statements. Supervise employees to ensure an effective financial accounting service. This would, inter alia, entail the following: General supervision of employees, Allocate duties and do quality control of the work delivered by supervisees, advice and lead supervisees with regard to all aspects of the work, manage performance, conduct and discipline of supervisees, ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively, develop, implement and monitor