Assistant Director: Provisioning and Administration for Institution - Gauteng North District at Gauteng Department of Education

Requirements :

• An appropriate three-year National Diploma/Degree qualification in Financial Management, Accounting, Public Finance, Cost and Management Accounting or related three-year qualification plus a minimum of 3 years relevant working experience in the financial management environment at a supervisory level and or at a post equivalent to salary level 8/7. Procurement directives (Supply chain management manual).
• Treasury Regulations, PFMA,BELA and SASA. Administration procedures relating to specific working environment, including norms and standards for school funding. Planning and organizing,
• Computer literacy, Client service, Compilation of Management reports, Interpersonal relations, Problem Solving, to maintain discipline in resolving conflict, Ability to perform ad-hoc task. Knowledge of PMDS process.
• Ability to communicate with team members. Valid driver’s license

Duties :

• Ensure effective financial management in all schools (POS, LSEN,ECD & Subsidized. Independent schools). Implement SASA, Independent Schools Regulations, DBE Circulars (M1, M3, M4) and other relevant finance prescripts and ensure compliance by schools thereof.
• Ensure that schools possess effective control systems and approved finance policies and guidelines.
• Ensure effective maintenance of financial records by Institutions and data through utilization of financial management systems and/or other Third-Party Systems.
• Monitor all funds received and spent by the Institutions (e.g. grants, school fees, donations, fund raising, and any other revenue generated by schools). Coordinate and conduct financial management training and workshop sessions to all respective Institutions. Conduct inspections and advise schools on financial management matters.
• Ensure submission of financial statements by schools in accordance with regulated timeframes. Coordinate and facilitate the preparation, collection and analysis of reports (i.e. monthly expenditure reports, bank reconciliation statement from schools and relevant internal reports). Provide support to schools with the breakdown of transfer of subsidies and related revenues.
• Ensure the reconciliation of budget vs payments as per final resource allocation. Coordinate and facilitate the receipt and distribution of Statement of Payments made to schools in relation to subsidies. Implement Circular 45 of 2003, Public Benefit Organizations, and School Fee Exemption in schools.
• Ensure monitoring of all public schools’ Municipal and Eskom accounts. Coordinate and facilitate the submission of monthly reconciliations for section 21 schools’ municipal payments to Head Office. Ensure intervention on schools’ non-compliance to municipal obligations (e.g. arrangement of payment plan with Municipality).
• Ensure compliance in terms of asset management process at Public Schools within the District. Ensure compliance at schools with regards to asset management prescripts (i.e. policy, processes, and procedures) of the Department.
• Coordinate ordering of school furniture (i.e. learner furniture, ICT and other related assets). Ensure effective maintenance of Theft and Loss Register by schools and conducting of stocktaking by schools and provide report thereof. Ensure the effective, efficient and economic utilization of allocated resources.
• Compile and submit Job Descriptions, Performance Agreements, Assessments, and Performance Development Plan for staff. Supervise the staff.