Portfolio Manager - Office Cape Town at Growthpoint Properties

Key Performance Areas

Financial Management

Oversee the preparation of financial budgets, strategies and plans, to monitor and control income and expenditure according to business objectives;

• Capex
• Monitor major capex projects and ensure that they are accurately budgeted and forecasted.
• Ensure capex projects are undertaken in line with procurement policies.

Forecasting and accruals:

• Accruals are raised as required with clear understanding and explanation of same. 
• Verify accuracy of monthly forecasting with specific emphasis on major movements and utilities and recoveries.   
• Full oversight of all in line with approved methodology to improve recoveries on all utilities.   
• Oversee all functions related to debtor management including supervision of collection of rental and collection of arrear rental, negotiations regarding financial arrangements with tenants and liaison with attorneys when required.
• Ensure accuracy of all financial and management reports for the portfolio and provide overview in the form of a monthly Executive Summary with appropriate commentary.

KPI Management

• Draft and drive implementation of strategy for the Portfolio.  Strategy to deal with initiatives to ensure KPI’s of the portfolio are met 
• Manage Portfolio Net Income vs Budget.
• Manage property leasing to minimize vacancies.
• Develop and implement tenant retention strategy for portfolio. Ensure relationships are built and maintained with Tenants.

Leasing

• High level lease negotiations taking a strategic view for the short and long term.
• Planning for major vacancies and the replacement of same well in advance.
• Ensure implementation of the leasing strategy approved and continuously update as the portfolio changes.  
• Prepare Feasibilities and spend to be conducted on leasing deals and/or projects.
• Ensure offers to lease and/or lease agreements are correctly drafted and signed in line with the Company’s levels of authority. 
• Implementing a tenant retention strategy (focus on tenant retention).

Risk Management

• Ensure full adherence to the OHS requirements as outlined by the National Facilities Manager and/or Risk and Compliance Officer to minimize risk across the portfolio. 

People Management

• Ensure training plans are implemented across the portfolio.
• Succession planning, including identifying employee development.
• Ensure recruitment is done in line with the transformation policy.
• Determine human resource requirements and manage staff.
• Develop and implement strategic plans with objectives and direct the team accordingly.
• Provide leadership and guidance to the team.
• Set clear performance targets for the team and take appropriate action where performance standards are not being met.
• Ensure performance management is done in a consistent way throughout the portfolio.
• Performance management – identify areas where team members require additional support, training, or resources to improve performance.

Reporting

• Report on portfolio’s performance: monthly income & expense statements, administration, leasing, vacancy reports, arrears, capital projects, facility management and risk items and interpretation of variances.
• Produce high-level executive summary.
• Ensure a high standard of reporting.
• Ensure reporting results in actionable insights by identifying key trends and areas requiring improvement.

Budget

• Manage and oversee budget process in line with portfolio strategy and growth objectives.

Other

• Ensure policies and procedures are implemented and adhered to consistently.
• Initiate refurbishment and development opportunities within the portfolio.
• Due Diligence in relation to property sales and acquisitions as guided by the Asset Management.
• Ensure that all buildings comply with all building regulations in conjunction with Facilities Management.
• Build and maintain relationships, with key players in the property industry.

Requirements
Education

• Relevant Degree or similar qualification in Property Management and financial Management (an advantage).
• Auxiliary official training certificates will be an advantage.
• PPRA Compliance.

Experience

• Minimum 5 years Property Management experience.
• Proven People Management experience.