Real Estate Admin Support & Transaction Coordinator at FreeRecruit

What you’ll be doing

• Transaction coordination: manage each deal from contract to possession, including checklists, Skyslope uploads, and tracking possession dates and deadlines
• Paperwork: prepare, draft, and process contracts, addendums, and disclosures
• Coordination: work with agents, buyers, sellers, lawyers, lenders, and inspectors to keep files on track
• Communication: send templated emails, and give timely updates to all parties
• Problem-solving: spot issues early and troubleshoot them before they delay a deal
• Compliance: keep transaction files accurate, complete, and in line with Alberta real estate rules and brokerage policy
• CRM: add and maintain contacts
• Listing support: organize photos, update partial listings in the MLS, manage showings, and coordinate with photographers
• Calendar: book showings and schedule inspections, appraisals, and appointments
• General admin: clear inboxes, update SOPs, and compile documents

What we’re looking for

• Real estate admin or transaction coordinator experience (an advantage)
• Familiarity with Alberta real estate paperwork, contracts, and closing procedures (a strong asset)
• Exceptional organization and meticulous attention to detail: you catch errors before they become problems
• Strong written and verbal communication: you can turn a one-line brief into a professional client email
• Comfort with Google Workspace or Microsoft Office and CRM systems
• Ability to work independently, multitask, and manage multiple files at once
• Availability evenings and weekends as needed