Current Vacancies at Gauteng Department of Education

Requirements :

• An appropriate three-year National Diploma/Degree qualification (NQF Level 6/7) in Public Administration and Governance/ Public Management/ Public Administration/ Bachelor of Arts (Majoring in Governance)/ Administrative Information Management / Administrative Management or three-year related qualification plus minimum of 3 years’ relevant experience in governance environment within School Administration environment at a supervisory level or at a post equivalent to salary level 8/7.
• Knowledge of legislative framework (Public Finance Management Act and other relevant legislation). Knowledge of financial management and procurement processes, wide range of office management and administrative tasks. Demonstrative computer literacy, (Computer skills in Ms-office: Word, Excel, Access, PowerPoint, Outlook, and Internet), Project Management;
• Reporting Writing Skills: Communication (written and verbal), Planning and organizing, People Management, Problem Solving, Stakeholder and client liaison,
• Excellent inter-personal skills: People orientated.
• A valid driver’s license is essential.
• N.B Shortlisted candidates will be subjected to a Technical/ Practical test as part of the interview process.

Duties :

• Render administrative support for school governance functions. Coordinate BMT/ IDSO and District school visits. Coordinate school governance training programmes. Implementation of Regulation and policy on good governance and management.
• Scan and analyse the environment to guide and recommend to implementation of policy and regulations. Monitor implementation of governance related policy and regulations. Development of School Governance Policies, procedures and guidelines.
• Participate in the development implement of policies and ensure compliance with the relevant SASA (South African Schools Act) regulatory framework.
• Ensure the implementation of adequate school governance policies and procedures by conduction workshops across all districts. Implement and monitor all activities related to financial management. Coordinate, support, and provide information on Audits queries. Supervision of Staff. Allocate duties to subordinates.

go to method of application »

Requirements :

• A National Diploma in Building or N3 with passed Trade Test in any of the Building trades or National Diploma in Engineering (in Building or Civil). A minimum of 1-year relevant experience post qualification. Valid Drivers’ License. Computer literacy.

Duties :

• Render a basic inspection service of work done on minor new and existing structures on a project basis.
• Develop progress reports on outstanding and finalised work. Analyse and compile relevant documentation for work to be done on minor new and existing structures. Liaise with relevant stakeholders in respect of technical aspects. Oversee the work of contractors.
• Compile payment documents. Ensure effective contract administration. Timeous development of reports on problems emanating from projects. Gather and submit information in terms of the Expanded Public Works Programme (EPWP).

go to method of application »

Requirements :

• A National Diploma in Electrical Engineering or N3 with passed Trade Test in Electrical or National N Diploma in Engineering (in the electrical field). A Wiremans License.
• A minimum of 1-year relevant experience post qualification. A valid drivers’ license. Computer literacy.

Duties :

• Render a basic inspection service of work done on minor new and existing structures on a project basis.
• Develop progress reports on outstanding and finalised work. Analyse and compile relevant documentation for work to be done on minor new and existing structures.
• Liaise with relevant stakeholders in respect of technical aspects. Oversee the work of contractors.
• Compile payment documents. Ensure effective contract administration.
• Gather and submit information in terms of the Expanded Public Works Programme (EPWP).

go to method of application »

Requirements :

• National Diploma in Electrical Engineering or N3 with passed Trade Test in Electrical or National N Diploma in Engineering (in the Electrical field).
• A Wireman’s License.
• A minimum of 3 years’ relevant experience post qualification. Computer literacy. A valid drivers’ license.

Duties :

• Prepare specifications for unplanned maintenance and minor new work. Develop a bill of quantities. Develop proposals on the associated costs. Render an inspection service of work done on new projects and existing structures.
• Develop, implement and maintain an electronic record system for work being done and work that was finalised. Analyse and compile relevant project documentation for new and existing structures.
• Develop and interpret plans and sketches. Liaise with relevant stakeholders in respect of technical aspects. Manage the activities of contractors on project. Facilitate and resolve problems emanating from projects.
• Develop progress reports on projects. Gather and submit information in terms of the Expanded Public Works Programme (EPWP).

go to method of application »

Requirements :

• National Diploma in Building or N3 with passed Trade Test (in any of the Building trades) or National Diploma in Engineering (in Building or Civil).
• Minimum of 3 years’ relevant experience post qualification, Computer literacy. A valid drivers’ license.

Duties :

• Prepare specifications for maintenance and minor new work. Develop a bill of quantities. Develop proposals on the associated costs. Render an inspection service of work done on new projects and existing structures.
• Develop, implement and maintain an electronic record system for work being done and work that was finalised. Analyse and compile relevant project documentation for new and existing structures.
• Develop and interpret plans and sketches. Liaise with relevant stakeholders in respect of technical aspects. Manage the activities of contractors on project.
• Facilitate and resolve problems emanating from projects. Develop progress reports on projects. Gather and submit information in terms of the Expanded Public Works Programme (EPWP)

go to method of application »

Requirements :

• National Diploma in Mechanical Engineering, or N3 with passed Trade Test in any of the mechanical trades, or National N Diploma in Engineering (in the mechanical field).
• Minimum of six years’ relevant experience post qualification. Computer literacy. A valid driver’s license.
• Knowledge of the legislative prescripts governing the Public Service. Verbal and written communication skills. Good analytical skills. Report writing skills.
• Good interpersonal relations. Candidates must be willing to work under pressure.

Duties :

• Manage credibility of technical data and information for infrastructure maintenance. Manage condition assessments. Manage the process of needs identification for infrastructure maintenance and minor mechanical works by ensuring that customer complaints are investigated and attended to. Facilitate, co-ordinate and control the implementation of building maintenance and minor renovation projects.
• Ensure that relevant project documentation (bid documents, specifications, Bill of Quantities) for existing structures and minor new works is compiled accurately.
• Manage the execution of projects by contractors and ensure compliance to relevant legislation and procedures. Ensure effective contract administration. Facilitate and resolve problems emanating from projects and develop progress reports on projects.
• Gather and submit information in terms of the Expanded Public Works Programme (EPWP). Supervise the performance and conduct of employees. Administer the departmental performance management and development system.

go to method of application »

Requirements :

• An appropriate three-year National Diploma/Degree qualification in Financial Management, Accounting, Public Finance, Cost and Management Accounting or related three-year qualification plus a minimum of 3 years relevant working experience in the financial management environment at a supervisory level and or at a post equivalent to salary level 8/7. Procurement directives (Supply chain management manual).
• Treasury Regulations, PFMA,BELA and SASA. Administration procedures relating to specific working environment, including norms and standards for school funding. Planning and organizing,
• Computer literacy, Client service, Compilation of Management reports, Interpersonal relations, Problem Solving, to maintain discipline in resolving conflict, Ability to perform ad-hoc task. Knowledge of PMDS process.
• Ability to communicate with team members. Valid driver’s license

Duties :

• Ensure effective financial management in all schools (POS, LSEN,ECD & Subsidized. Independent schools). Implement SASA, Independent Schools Regulations, DBE Circulars (M1, M3, M4) and other relevant finance prescripts and ensure compliance by schools thereof.
• Ensure that schools possess effective control systems and approved finance policies and guidelines.
• Ensure effective maintenance of financial records by Institutions and data through utilization of financial management systems and/or other Third-Party Systems.
• Monitor all funds received and spent by the Institutions (e.g. grants, school fees, donations, fund raising, and any other revenue generated by schools). Coordinate and conduct financial management training and workshop sessions to all respective Institutions. Conduct inspections and advise schools on financial management matters.
• Ensure submission of financial statements by schools in accordance with regulated timeframes. Coordinate and facilitate the preparation, collection and analysis of reports (i.e. monthly expenditure reports, bank reconciliation statement from schools and relevant internal reports). Provide support to schools with the breakdown of transfer of subsidies and related revenues.
• Ensure the reconciliation of budget vs payments as per final resource allocation. Coordinate and facilitate the receipt and distribution of Statement of Payments made to schools in relation to subsidies. Implement Circular 45 of 2003, Public Benefit Organizations, and School Fee Exemption in schools.
• Ensure monitoring of all public schools’ Municipal and Eskom accounts. Coordinate and facilitate the submission of monthly reconciliations for section 21 schools’ municipal payments to Head Office. Ensure intervention on schools’ non-compliance to municipal obligations (e.g. arrangement of payment plan with Municipality).
• Ensure compliance in terms of asset management process at Public Schools within the District. Ensure compliance at schools with regards to asset management prescripts (i.e. policy, processes, and procedures) of the Department.
• Coordinate ordering of school furniture (i.e. learner furniture, ICT and other related assets). Ensure effective maintenance of Theft and Loss Register by schools and conducting of stocktaking by schools and provide report thereof. Ensure the effective, efficient and economic utilization of allocated resources.
• Compile and submit Job Descriptions, Performance Agreements, Assessments, and Performance Development Plan for staff. Supervise the staff.

go to method of application »

Requirements :

• An appropriate three-year National Diploma/Degree (NQF Level 6/7) qualification in Public Administration/ Public Management or a three-year related qualification plus a minimum of 3 years relevant working experience within Examination or Assessment environment in the execution of Examinations administration at District or higher levels at a supervisory level and or at a post equivalent to salary level 8/7.
• Knowledge and experience of PFMA, Transport Policy, Strategic Planning and other legislative frameworks applicable to the Public Sector will be a strong recommendation. Leadership, management, conflict resolution and good communication skills (written & verbal).
• Must have computer literacy and the ability to work under pressure. A valid South Africa driver’s license.

Duties :

• Manage and oversee centre and learner registrations in the district. Ensure that new public and independent centers meet the minimum requirements to be registered as examinations centers.
• Manage the registration processes of Grade 10, 11 and 12, AET Level 4, NSC part-time and repeater candidates; Supplementary, remark / recheck and the Senior Certificate candidates. Conduct registration mediation policy sessions with all stakeholders. Administer concessions for all Schools during assessment/examinations period.
• Confirm and clear immigrant candidates on the Integrated Examination Computer System (IECS) and minimize technical irregularities.
• Establish readiness of centers to conduct the examinations. Audit registered exam centers to establish the readiness to conduct the examinations. Manage and compile examination related plans before commencement of examinations (i.e. Management and Monitoring Plans).
• Oversee and support the induction and training of Chief Invigilators, Invigilators, exam support staff, Candidates on roles and responsibilities during the exam period. Appoint a Script Library Manager (i.e. Senior Admin Officer) to ensure safe storage of scripts in the District.
• Ensure that Scripts are scanned, packaged and distributed to Marking Venues. Oversee the conduct, administration and management of Examinations (i.e. AET Level 4, NSC and amended Senior Certificate, NCS Preparatory and Final exams). Control question papers received from the Head Office, and the district’s control list. Ensure that the Senior Education Specialist, Examination Administration submit a formal report on the conduct of the exams to Head Office.
• Manage and report on any irregularities experienced during the conduct of exam. Facilitate emergency concessions in collaboration with the Psychologist in the District. Administer result certification distribution and remarking processes. facilitates the application for the issuing of certificates -reissue, replacement and combination of result. Ensure control and collect certificates for external clients (Public).
• Attend to queries from the public regarding registration, results and certification. To coordinate and monitor the budget, resources and overall management of the unit.
• General supervision of employees and manage performance. Draft the overtime budget of the unit and ensure approval. Collaborate with other Business Units on exam related issues.
• Allocate resources (human, physical and financial) for the administration of exams. Liaise with service providers regarding examination related matters / material.

go to method of application »

Requirements :

• An appropriate three-year National Diploma/Degree qualification in Financial Management, Accounting, Public Finance, Cost and Management Accounting or related three-year qualification plus a minimum of 3 years relevant working experience in the financial management environment at a supervisory level and or at a post equivalent to salary level 8/7. Procurement directives (Supply chain management manual).
• Treasury Regulations, PFMA,BELA and SASA. Administration procedures relating to specific working environment, including norms and standards for school funding. Planning and organizing,
• Computer literacy, Client service, Compilation of Management reports, Interpersonal relations, Problem Solving, to maintain discipline in resolving conflict, Ability to perform ad-hoc task. Knowledge of PMDS process.
• Ability to communicate with team members. Valid driver’s license

Duties :

• Ensure effective financial management in all schools (POS, LSEN,ECD & Subsidized. Independent schools). Implement SASA, Independent Schools Regulations, DBE Circulars (M1, M3, M4) and other relevant finance prescripts and ensure compliance by schools thereof.
• Ensure that schools possess effective control systems and approved finance policies and guidelines.
• Ensure effective maintenance of financial records by Institutions and data through utilization of financial management systems and/or other Third-Party Systems.
• Monitor all funds received and spent by the Institutions (e.g. grants, school fees, donations, fund raising, and any other revenue generated by schools). Coordinate and conduct financial management training and workshop sessions to all respective Institutions. Conduct inspections and advise schools on financial management matters.
• Ensure submission of financial statements by schools in accordance with regulated timeframes. Coordinate and facilitate the preparation, collection and analysis of reports (i.e. monthly expenditure reports, bank reconciliation statement from schools and relevant internal reports). Provide support to schools with the breakdown of transfer of subsidies and related revenues.
• Ensure the reconciliation of budget vs payments as per final resource allocation. Coordinate and facilitate the receipt and distribution of Statement of Payments made to schools in relation to subsidies. Implement Circular 45 of 2003, Public Benefit Organizations, and School Fee Exemption in schools.
• Ensure monitoring of all public schools’ Municipal and Eskom accounts. Coordinate and facilitate the submission of monthly reconciliations for section 21 schools’ municipal payments to Head Office. Ensure intervention on schools’ non-compliance to municipal obligations (e.g. arrangement of payment plan with Municipality).
• Ensure compliance in terms of asset management process at Public Schools within the District. Ensure compliance at schools with regards to asset management prescripts (i.e. policy, processes, and procedures) of the Department.
• Coordinate ordering of school furniture (i.e. learner furniture, ICT and other related assets). Ensure effective maintenance of Theft and Loss Register by schools and conducting of stocktaking by schools and provide report thereof. Ensure the effective, efficient and economic utilization of allocated resources.
• Compile and submit Job Descriptions, Performance Agreements, Assessments, and Performance Development Plan for staff. Supervise the staff.

go to method of application »

Requirements :

• An appropriate Advanced Diploma/B-Tech /Degree (NQF Level 7) qualification Public Administration/Public Management/Supply Chain Management / Financial Accounting, Financial management /Logistics and Transport Management/Archives and Records Management with at least 5 years’ experience at a middle/Senior Management level within Auxiliary, Fleet and Finance Management environment.
• Knowledge of Public Service Act and Regulations, PFMA, Treasury Regulations, Government Fleet, Travel Policies and Procedure. Knowledge of National Archives and Records Management policies. Knowledge of Promotion of Access to Information Act (PAIA), PSR and Protection of personal Information Act (POPI) and Minimum Information Security Standard Act (MISS). Knowledge of Labour Relations and Basic Conditions of Employment Equity.
• COMPETENCES: Contract Management, Supply Chain Management, Computer literacy, Communication Skills, Planning and Organising skills, Analytical skills, Strategic Planning, Conflict Management skills, Report writing skills, Good Interpersonal relations, Negotiation Skills, Problem Solving, Project Management Skills, Change Management, Facilitation and Presentation skill. Valid South African driver’s license is essential.

Duties :

• Oversee and ensure effective provisioning of fleet management services within the Department. Oversee and ensure effective provisioning of records management services within the Department.
• Manage the provisioning of proper and efficient Auxiliary Services within the Department. Manage and ensure proper allocation of Parking and messaging services.
• Oversee and manage policy review and development. Manage resources (Human, financial, Assets etc).

go to method of application »

Requirements :

• An appropriate recognized three-year National Diploma/Degree (NQF Level6/7) in Financial Management/ Accounting/Public Finance/ Cost and Management or related three-year qualification majoring in Accounting/Finance plus a minimum of 3 years relevant working experience in the financial management environment at a supervisory level and or at a post equivalent to salary level 8/7.
• Knowledge of PFMA, preferential procurement policy framework, Treasury Regulations, public sector procurement and Supply Chain Management. Knowledge of BAS (Basic Accounting System) & PERSAL. Excellent communication skills. Computer literacy in Excel, Access, Word and PowerPoint. Valid Driver’s License.

Duties :

• Provide financial administration and procurement administration to the district office and schools. Maintain all the accounting records of the district. Assist with clearing of accounts. Assist in the preparation and administration of district budget allocation process. Budget forecasting and reporting. Prepare weekly Cash flow inputs (funds requisitioning).
• Prepare monthly and quarterly reports for the district. Assist in with the audit process and clearing of all audit queries. Report in writing any unauthorized, irregular or fruitless and wasteful expenditure. Implement and maintain asset management policies of the department. Co-ordination of Risk management processes.
• Ensure compliance with PFMA and Treasury Regulations and Accounting principles and Departmental policies, Financial Delegations and also through applicable compliance certificates.

go to method of application »

Requirements :

• An appropriate Advanced Diploma/B-Tech /Degree (NQF Level 7) qualification in Education/ Public Management/Public Administration or related equivalent qualification at NQF Level 7 with at least a minimum of 5 years middle/ senior management experience. Proven management skills in education management or equivalent. Knowledge of advance analytical skills and extensive knowledge of the prescripts of the Public Service, Education Policies and strategies.
• COMPETENCIES: Strategic capability and leadership Programme and Project Management, Financial Management, Change Management, Service Delivery Innovation, People Management and Empowerment Client Orientation and Customer focus Communication, Computer literate. Valid South African driver’s license is essential.

Duties :

• Manage the provision of support to institutions: Ensure proper coordination for all support and activities to and with institutions. Manage the support provided to circuit teams e.g. educations support, learning implementation.
• Facilitate the HR and Corporate support to district office and circuit teams. Ensure the maintenance of teaching and learning activities in schools within the district. Manage the strategic support direction and planning in the districts: Formulate strategies for efficient support to circuits and institutions.
• Ensure the implementation, monitoring and evaluation of departmental policies and strategies. Implement corrective intervention plans for districts to ensure effective learning take place in institutions. Manage all resources of the District Office: Supervise and manage sub-ordinates and other participants in the Branch activities.
• Responsible for the financial management of the component’s activities. Plan, organise and control activities pertaining to functions of the Districts. Adhere to and promote statutory prescripts and the Code of Conduct for the Public Service. Ensure compliance with National policy frameworks and standards. Report to and participate in all appropriate provincial, departmental and other structures and processes.
• Compile and take full responsibility for regular reports forwarded to the Chief Directorate: District Operations Management.

go to method of application »

Requirements :

• An appropriate recognized three-year National Diploma/Degree (NQF Level 6/7) qualification in Finance / Supply Chain Management / Economics / Business / Purchasing/Logistics or three-year related qualification plus a minimum of 3 years’ experience in SCM at a supervisory level and or at a post equivalent to salary level 8/7.
• Knowledge and experience of SAP, BAS, PFMA, Treasury Regulations, provisioning procedures and other legislative frameworks applicable to the Public Sector will be a strong recommendation. Leadership, management, conflict resolution and good communication skills (written & verbal). Must have computer literacy and the ability to work under pressure. A valid driver’s license.

Duties :

• Implementation of financial and procurement policies and procedures. Enquiry office is operating efficiently. Manage/ oversee the capturing of RLS01 on either P. CARD/SRM systems. Ensure that Vendor are registered on EIS System and vendor information forms are copied, recorded, and forwarded to GDF for registration. Receipt of requisitions (RLS01’s) and processing thereof. Capturing of GRVs RLS02 on SRM within 24 hours and payment within 30 days. Follow up on outstanding payments for service providers. Clear webcycle entries weekly. Efficient operations i.e. collection of payrolls – payslips distributed and returned within 7 working days.
• Proper record keeping with regards to payroll administration. Liaise with schools and units regarding payroll issues. Distribution of IRP5s. Compare accuracy of payroll with exception report and liaise with THRS with reference to the exception report. Non-compliance letters issued for return of payrolls. Report to HO on completeness of payroll return and exception report. Implementation of petty cash policies and procedures.
• Cashier’s office operates efficiently, and petty cash is replenished when needed. Monitor and bank revenue as and when needed. Function as team leader by supervising tasks and responsibilities of sub-ordinates. Provide training of staff on procedures and processes.
• Performance management is done, and poor performance is identified and addressed. Office administration matters and effective, efficient record keeping. Provide monthly management reports. Attend management meetings.