Assistant Director: SCM Risk and Performance at National Treasury

Qualification/s Requirements

• A Grade 12 certificate, A National Diploma (minimum of NQF level 6) or Bachelor’s degree (minimum of NQF level 7) in Travel or Tourism or SCM or Supply chain management or Business Management;
• A minimum 3 years’ experience obtained in logistics, supply chain management, contract management travel, transportation and hotel bookings; 
• Knowledge of relevant Public Service framework on travel coordination and SCM; and  
• Knowledge of policy analysis and research, and Knowledge of analysis of practice notes on Government travel directives and related

Key Performance Areas

Coordinate Travel Arrangements, and Verify payments: 

• Communicate with service providers on service offerings and confirm bookings; 
• Liaise with travel bookers to facilitate arranged travelling;
• Monitor travel needs of the divisions for compliance and alignment with travel budget;
• Advice stakeholders on all travel-related issues impacting on their budgets;
• Verify all payments made against set government rates as per contracts terms and conditions; 
• Negotiate discounted rates with service providers; and
• Confirm compliance and conformance of service providers to the travel and accommodation industry requirements. 

Monitor Deviation pertaining to flights, accommodation, car hire, venue hire and conferencing: 

• Report any losses suffered by the organization due to cancellations and negligence; 
• Provide spend analysis in terms of categories e.g. venue hire and conferencing; and
• Provide feedback to management on savings, exceptions, company travel and deviations;

Comply to travel policy and procedures:

• Develop and Align the travel policy and monitor adherence pertaining to the application on specified types of cars allowed for hire;
• Verify the validity of trip authorization form prior to trips being undertaken or amendments to travel plans; and 
• Monitor the application and distribution of road travel credit cards to the service providers. 

Monitor Performance of Suppliers: 

• Conduct quarterly performance reviews on contracted service providers including site visits;
• Benchmark against industry best standards; and 
• Analyze information and advice on corrective measures for continuous improvements. 

Contract Management: 

• Develop and review all relevant departmental policies relating to contract management and administration, 
• Receive and coordinate the development of the all-contract agreements with Legal services;
• Maintain updates and liaise with relevant stakeholders for finalisation of contract agreements and approval thereof; 
• Maintain efficient and effective contract administration, tracking performance, ensuring compliance, and managing any changes or issues that may arise;  
• Provide weekly, monthly and quarterly report relating to contract administration; and  
• Provide weekly, monthly and quarterly report relating to contract administration.

SCM Performance and Risk Management: 

• Identify areas of risk within the operations of SCM and advise on corrective actions for implementation; 
• Monitor contracts extensions, variations, expansions and irregular, wasteful and unauthorised expenditures and report to the necessary authorities; and 
• Provide quarterly review report on SCM performance and action plans.