Assistant Director: Supply Chain Management (Contract Management) (12 Months Contract) at Gauteng Department of Sports Arts Culture and Recreation

Requirements :

• The successful candidate should have a Grade 12 certificate 3-year tertiary qualification Degree/B-Tech/National Diploma (NQF 6/7) in Supply Chain/Purchases/Logistics/Procurement Management/Commerce or relevant qualification as recognized by SAQA.
• A minimum of 3 years related contract management experience at supervisory level position in Supply Chain Management. A valid driver’s license.

Duties :

• Supervise monitor, analyses and determine actions to ensure proper contract administration. Administer variations to the contracts. Evaluate applications for price adjustments and invoke penalty clauses. Evaluate applications for variations, amendments and cancelations and develop proposals for approval. Undertake dispute resolutions and ensure that all documentation is prepared and available to resolve disputes.
• Maintain proper relationship with suppliers within the code of ethics to ensure delivery of goods/services. Supervise, monitor contract compliance by determining whether product/services are delivered at the right time, of the right quantity, right products, right place, right conditions, right quality and right price according to the contract. Supervise and monitor supplier performance according to the contract and service level agreement.
• Coordinate and manage short-term contracts and tenders below and above the threshold of R1 000 000.00. Facilitate and coordinate Bid Committees, ensuring compliance with SCM prescripts. Ensure that bid committee registers are signed, proceedings recorded, and minutes compiled and safeguarded.
• Participate in the evaluation of tenders and short-term contracts. Prepare recommendations for award and submit them for approval by the Accounting Officer. Maintain registers for short-term contracts and cooperatives awarded.
• Compile and submit monthly reports on contracts awarded and jobs created through short-term contracts. Prepare appointment and termination letters for short-term contracts and projects awarded. Ensure proper safekeeping of SCM process files and availability for audit and compliance purposes.