Fresh Vacancies at Gauteng Department of Sports Arts Culture and Recreation

Requirements :

• The successful candidate should have a Grade 12 Certificate plus a 3-year tertiary qualification in Supply Chain Management/ Logistics/ Financial Management or Public Management with 2-3 years’ relevant experience in Supply Chain Management and a valid Driver’s License.

Duties :

• Coordination of short-term contracts and projects below and above the threshold of R1 000 000.00: Notify end-users about submission of specifications. Coordinate the committee for short- term contracts ensuring that registers are signed, minutes and the proceeding are recorded and minutes kept.
• Participate in the evaluation process of projects above the threshold of R1 000 000.00, as well as short-term contracts. Prepare a recommendation for awarding to be signed off by the Accounting Officer. Maintain the register for cooperatives awarded. Report on the job created by short term contracts on monthly basis.
• Execution of outsourced services below and above R1 000 000.00 for the following sites: Ensure that approved specifications are submitted by end users for the commencement of RFQ on Cooperatives and SMME’s for short term contracts below R1 000 000.00.
• Ensure that RFQ packs issued on time. Close RFP, prepare submissions and approval and ensure that the submissions are approved by the HOD. Prepare appointment letters for approval. Issue appointment letters to service provider and end users. Ensure that end users submit requisitions for creation of purchase orders. Update monthly register for short term contracts for allocated sites. Safekeeping of process files for allocated sites.
• Ensure that the process files are readily available as and when required. Management of contracts: Prepare appointment and termination letters on short-term contracts and projects awarded. Submit documentation with valid purchase orders. Load all awarded contracts and price adjustments on the SAP CRM System. Monitor expenditures and input new information in the SAP CRA System where contracts need have been adjusted. Ensure that monthly meetings are held with service providers for outsourced services for allocated sites. Conduct spot checks on allocated sites.
• Ensure that contract performance reports and minutes are submitted by end users on monthly. Development of Cooperatives: Introduction of new cooperatives on quarterly basis. Ensure registration on central database. Ensure rotation for those on the database. Reporting and document management: Prepare job creation reports. Prepare reports on empowerment of cooperatives.
• Prepare reports on awarded contracts. Prepare reports for responding to queries on allocated sites. Maintain process files. Ensure the safe keeping of process files. Administer and coordinate tender processes below and above R1 000 000.00 in line with SCM prescripts.
• Coordinate Bid Committees, ensuring compliance with SCM policies and procedures. Ensure that bid committee registers are signed, proceedings recorded, and minutes compiled and filed. Assist in the evaluation of tenders and short-term contracts.
• Prepare bid submissions and recommendations for award for approval by delegated authorities. Contract Management: Administer short-term contracts and RFQ processes below R1 000 000.00, including outsourced services. Maintain contract and tender registers, including registers for cooperatives and SMMEs awarded.
• Compile and submit monthly and quarterly reports on tenders, contracts awarded, and jobs created through short-term contracts. Ensure proper safekeeping of SCM process files and availability for audit and compliance purposes. Assist with contract variations, extensions, and termination processes in line with SCM policies.

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Requirements :

• The successful candidate should have a Grade 12 Certificate. A 3-year tertiary qualification Degree/B-Tech/National Diploma (NQF level 6/7) in Financial Accounting, Risk Management/Compliance Management /Internal Audit or relevant as recognized by SAQA.
• A minimum of 3-5 years’ experience at supervisory level in the relevant field in Supply Chain Management. A valid driver’s license.

Duties :

• Conduct and oversee internal control inspections and investigations to identify lack/ineffective internal control systems within department; Conduct internal control assessments to identify potential risks within the department. Analyse and documents areas of potential risks and mitigations factors within the department.
• Conduct statistical analysis to quantify internal control deficiencies for each business unit within the department. Develop, implement and maintenance plan internal control strategies and procedures. Develop internal control profile on the significant risk exposures for the department.
• Compile findings report on the identified internal control deficiencies and make recommendations. Develop, implement and maintain internal control Policies, Frameworks and Procedure Manuals; Analyse the existing department policies, frameworks and procedure manuals.
• Conduct research and develop draft internal control policies, frameworks and procedure manuals. Facilitate drafts approval at different consultative processes. Develop final internal control policies, frameworks and procedure manuals. Implement and maintain internal control policies, frameworks and procedure manuals.
• Provide transversal support, advice and guidance in terms of internal control prescripts; Provide advice and guidance regarding the implementation and maintenance of internal control in terms of prescripts. Facilitate information sharing sessions. Identity training gaps within the department.
• Attend and ensure that all queries are dealt with satisfactory. Assist to co-ordinate training on internal control systems. Participate in the compilation of reports to the Executing Authority on internal control compliance programmes; Assess compliance with investigation procedures. Monitor audits of policy and compliance with standards within the department. Participate in the review of investigation reports.
• Participate in the co-ordination of progress reports and feedback on Audit queries and responses from SCOPA, Cabinet and Portfolio Committee. Participate in the compilation of monthly/ quarterly/ annual reports on internal control compliance programmes. Manage resources (Human, Financial, Equipment/Assets); Oversee and ensure provision of coaching, disciplining and mentoring of staff to improve performance.
• Manage the performance of staff and ensure assessment of their performance. Consolidate and manage the budget in the directorate. Authorise, control and monitor the budget and expenditure. Manage the compilation of various reports and statistics. Manage leave in the sub – directorate.

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Requirements :

• The successful candidate should have a Grade 12 certificate 3-year tertiary qualification Degree/B-Tech/National Diploma (NQF 6/7) in Supply Chain/Purchases/Logistics/Procurement Management/Commerce or relevant qualification as recognized by SAQA.
• A minimum of 3 years related contract management experience at supervisory level position in Supply Chain Management. A valid driver’s license.

Duties :

• Supervise monitor, analyses and determine actions to ensure proper contract administration. Administer variations to the contracts. Evaluate applications for price adjustments and invoke penalty clauses. Evaluate applications for variations, amendments and cancelations and develop proposals for approval. Undertake dispute resolutions and ensure that all documentation is prepared and available to resolve disputes.
• Maintain proper relationship with suppliers within the code of ethics to ensure delivery of goods/services. Supervise, monitor contract compliance by determining whether product/services are delivered at the right time, of the right quantity, right products, right place, right conditions, right quality and right price according to the contract. Supervise and monitor supplier performance according to the contract and service level agreement.
• Coordinate and manage short-term contracts and tenders below and above the threshold of R1 000 000.00. Facilitate and coordinate Bid Committees, ensuring compliance with SCM prescripts. Ensure that bid committee registers are signed, proceedings recorded, and minutes compiled and safeguarded.
• Participate in the evaluation of tenders and short-term contracts. Prepare recommendations for award and submit them for approval by the Accounting Officer. Maintain registers for short-term contracts and cooperatives awarded.
• Compile and submit monthly reports on contracts awarded and jobs created through short-term contracts. Prepare appointment and termination letters for short-term contracts and projects awarded. Ensure proper safekeeping of SCM process files and availability for audit and compliance purposes.

go to method of application »

Requirements :

• The successful candidate should have a Grade 12 certificate 3-year tertiary qualification Degree/B-Tech/National Diploma (NQF 6/7) in Supply Chain/Purchases/Logistics/Procurement Management/Commerce or relevant qualification as recognized by SAQA.
• A minimum of 3-5 years’ relevant experience as an assistant director / middle management position in Supply Chain Management. A valid driver’s license.

Duties :

• Manage the functional operation of the Sub directorate: Supply Chain Contract Management. Manage, undertake and review the monitoring, analyses and determination of actions to ensure proper contract administration. Administer variations to contracts. Evaluate applications for price adjustments and invoke penalty clauses.
• Evaluate applications for variations, amendments and cancelations and develop proposals for approval. Undertake dispute resolutions and ensure that all documentation is prepared and available to resolve disputes. Maintain proper relationship with suppliers within the code of ethics to ensure delivery of goods/services. Manage coordination, review and monitoring of contract compliance by determining whether product/services are delivered at the right time, of the right quantity, right products, right place, right conditions, right quality and right price according to the contract.
• Manage the Sub Directorate: Supply Chain Contract Management and undertake all administrative functions required with regard to financial and HR administration. Maintenance of discipline. Management of performance and development. Undertake Human Resource and other related administrative functions.
• Establish implementation and maintain efficient and effective communication arrangements. Develop and manage the operational plan of the sub-directorate and report on progress as required. Develop implement and maintain processes to ensure proper control of work. Compile and submit all required administrative reports. Serve on transverse task teams as required. Procurement and asset management for the sub directorate. Plan and allocate work.
• Quality control of work delivered by employees. Manage and oversee short-term contracts and tenders below and above the threshold of R1 000 000.00. Provide strategic oversight and coordination of Bid Committees, ensuring compliance with SCM legislation and departmental policies.
• Ensure that bid committee registers are signed, proceedings properly recorded, and minutes compiled and safeguarded. Oversee and participate in the evaluation of tenders and short-term contracts. Review and approve recommendations for award prior to submission to the Accounting Officer / HOD.
• Oversee the maintenance of registers for short-term contracts and awarded cooperatives. Ensure submission of monthly and quarterly reports, including reports on jobs created through short-term contracts. Oversee the preparation of appointments, variation, extension, and termination letters.
• Ensure proper contract administration, monitoring, and compliance throughout the contract lifecycle. Ensure SCM process files are properly maintained, safeguarded, and readily available for audit, risk, and management review.