Deputy Director: Supply Chain Management (Contract Management) (12 Months Contract) at Gauteng Department of Sports Arts Culture and Recreation

Requirements :

• The successful candidate should have a Grade 12 certificate 3-year tertiary qualification Degree/B-Tech/National Diploma (NQF 6/7) in Supply Chain/Purchases/Logistics/Procurement Management/Commerce or relevant qualification as recognized by SAQA.
• A minimum of 3-5 years’ relevant experience as an assistant director / middle management position in Supply Chain Management. A valid driver’s license.

Duties :

• Manage the functional operation of the Sub directorate: Supply Chain Contract Management. Manage, undertake and review the monitoring, analyses and determination of actions to ensure proper contract administration. Administer variations to contracts. Evaluate applications for price adjustments and invoke penalty clauses.
• Evaluate applications for variations, amendments and cancelations and develop proposals for approval. Undertake dispute resolutions and ensure that all documentation is prepared and available to resolve disputes. Maintain proper relationship with suppliers within the code of ethics to ensure delivery of goods/services. Manage coordination, review and monitoring of contract compliance by determining whether product/services are delivered at the right time, of the right quantity, right products, right place, right conditions, right quality and right price according to the contract.
• Manage the Sub Directorate: Supply Chain Contract Management and undertake all administrative functions required with regard to financial and HR administration. Maintenance of discipline. Management of performance and development. Undertake Human Resource and other related administrative functions.
• Establish implementation and maintain efficient and effective communication arrangements. Develop and manage the operational plan of the sub-directorate and report on progress as required. Develop implement and maintain processes to ensure proper control of work. Compile and submit all required administrative reports. Serve on transverse task teams as required. Procurement and asset management for the sub directorate. Plan and allocate work.
• Quality control of work delivered by employees. Manage and oversee short-term contracts and tenders below and above the threshold of R1 000 000.00. Provide strategic oversight and coordination of Bid Committees, ensuring compliance with SCM legislation and departmental policies.
• Ensure that bid committee registers are signed, proceedings properly recorded, and minutes compiled and safeguarded. Oversee and participate in the evaluation of tenders and short-term contracts. Review and approve recommendations for award prior to submission to the Accounting Officer / HOD.
• Oversee the maintenance of registers for short-term contracts and awarded cooperatives. Ensure submission of monthly and quarterly reports, including reports on jobs created through short-term contracts. Oversee the preparation of appointments, variation, extension, and termination letters.
• Ensure proper contract administration, monitoring, and compliance throughout the contract lifecycle. Ensure SCM process files are properly maintained, safeguarded, and readily available for audit, risk, and management review.