Assistant Director: Support Services , Ref No. DOTP 07/2026 at Western Cape Department of the Premier

Job Purpose    

• The Department of the Premier, Western Cape Government has an opportunity for a suitably qualified and competent individual to provide general support services through integrated and compliant financial, procurement, logistical and administrative support, to enable effective Chief Directorate service delivery.

Minimum Requirements    

• An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification) in Public Administration, Public Management, Business Administration / Management, Office Management, Administration or a relevant qualification; A minimum of 5 years relevant experience; A valid (Code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

Recommendation    

• None.

Key Performance Areas    

• Managerial Functions; Plan and coordinate unit’s operations, including scheduling, work allocation, process improvements and execution of functions; Monitor and report on performance, ensuring quality assurance, progress tracking, compliance, and effective records and information management; Manage and develop staff, including recruitment, coaching, performance management and promoting a healthy and safe work environment; Facilitate the provision of supply chain, procurement and asset management support; Coordinate procurement processes, including sourcing quotations, managing purchase orders, ensuring vendor compliance, and receiving goods and services; Manage movable assets, inventory, consumables and equipment to support operational and recruitment activities; Coordinate logistical and operational support; Coordinate travel and accommodation bookings, transport and logistical arrangements for meetings, workshops and recruitment activities; Coordinate the scheduling and administration of SMS competency assessments; Facilitate the provision of financial, budget and contract management support; Manage budgeting, expenditure tracking, financial reporting, and timely payment of service providers and claims in line with PFMA and Treasury requirements; Oversee contract lifecycle management, including maintaining registers, monitoring SLAs, coordinating renewals, and ensuring compliance with financial policies and internal controls; Facilitate the provision of facilities, OHS, administrative and governance support; Coordinate office accommodation requirements, facilities inputs and compliance with OHS legislation; Provide administrative and governance support and preparation of reports, correspondence and submissions.

Competencies    

• Knowledge of the following: Legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions; Information systems that aid in the management of knowledge and information pertaining to the line function; Project management; Operational management practices; Procurement and tendering processes; Supply Chain Management (SCM), Finance, and Logistics related practices and Asset management; Public Finance Management Act (PFMA), National and Provincial Treasury Regulations, other financial policies, prescripts, directives and collective agreements.

Skills needed:

• Leading and Supervising; Delivering Results and Meeting Customer Expectations; Working with People; Planning and Organising; Applying Expertise and Technology; Presenting and Communicating Information.