Assistant Director: Utilisation and Contract Administration at Department Of Public Works And Infrastructure

REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF level 06) in Real Estate Management Services, Property Development, Town Planning, Finance, Law, or built environment-related qualification and with appropriate experience in property management and/ or fixed asset management environment. A valid driver’s license. 

DUTIES :

• Conduct physical verification to ensure that state owned properties are utilized efficiently and optimally. Ensure that Property Management Information System can reflect all relevant property related information. Keep track of developments in property management trends.
• Liaise with all relevant stakeholders and units to ensure that property information is captured correctly and in good time. Ensure State properties are adequately secured to prevent illegal occupation and vandalism and take rectification action where necessary. Identify and ensure properties to be cleared of overgrown vegetation and to clear fire breaks.
• Liaise with all spheres of Government (s) in respect of property related matters. Negotiate with potential tenants and conclude lease agreements in line with the requirement of PFMA, Treasury Regulations and other prescripts and policies of the Department. Carry out debt management functions.
• Conduct budget for the unit. Investigate the utilization potential of State properties. Attend relevant committees in the performance of your duties. Undertake site visits and conditions surveys to determine utilization potentials. Participate in the letting-out process of the Department. Facilitate the rezoning of properties Ensure the optimal utilization of State properties. Facilitate cost determinations and verifications.
• Verify property details and maintain the Property Management Information System and Fixed Asset Register. Take measures against unlawful occupations. Identify superfluous State-owned property for selling and/or disposal. Supervise employees to ensure an effective service delivery. General supervision of employees. Allocate duties and perform quality control on the work delivered by supervisees.
• Assist in the preparation of reports to top management and all relevant stakeholders. Liaise with client departments to ensure optimal utilization of State-owned properties and to determine their needs and reserve properties to Client departments. Supervision of staff and manage performance. Comply with the requirements of the Public Finance Management Act (PFMA).