Assistant Manager - Fund & Corporate Services - ICS - Cape Town at JTC Group

Purpose of Job

The role holder will make a significant contribution to the team, providing support for service delivery to Jersey corporates.  You will be responsible for all aspects of Company Secretarial and Corporate Governance support including arrangements for and attendance at board, committee and shareholder meetings, preparing and filing documentation in relation to regulatory compliance and statutory returns, corporate transactional support, process agency and company searches.  There will also be the opportunity to provide support to special projects such as corporate actions. 

Main responsibilities and duties

• Administer and monitor a varied client portfolio with an emphasis on Jersey corporate entities within the timescales set and agreed, investigating and suggesting enhancements where necessary, ensuring timely and effective client care
• Understand the relevant legislation and ensuring that all activities undertaken meet legislative requirements
• Attend and minute board, committee and shareholder meetings, travelling to client locations as required
• Draft board papers, assemble board packs and ensure distribution to client boards
• Provide review and comment on corporate documentation as required by the client and in conjunction with other advisors
• Draft other company materials and statutory filings, as appropriate
• Review client structures, complete review processes for client entities, remain aware of risk exposure, including the fulfilment of responsibilities under the review procedures
• Assist with the review legal and tax advice where appropriate and be able to interpret /implement relevant advice as required
• Maintain accurate and up to date records of client entities, ensuring all statutory obligations are complied with
• Assist more junior members of the team, deliver to agreed scope and timescales
• Keep clients’ records up to date and ensure all statutory registers are maintained
• Receive, monitor and keep up to date with constitutional and regulatory requirements as applicable to individual clients
• Take responsibility for various other aspects of our service offering, including developing client relationships, keeping up to date with best practice and helping disseminate the same to the wider team, undertaking office administration including billing and project work,as appropriate
• Deal with correspondence, the collating of relevant information and writing of reports, ensuring decisions made or action points agreed are communicated to the relevant parties and completed within timescales set and agreed
• Provide contribution to meeting discussions, as and when required
• Liaising with external regulators and advisers, such as lawyers and auditors
• Assist with the production, where necessary, of relevant policies and procedures including the development of a knowledge bank
• Manage billing and cash collection / debtors process for director’s clients, have an awareness of recoverability and work in an efficient manner so as to minimise write-offs
• Remain aware of the obligations for the reporting of unusual transactions and act as a guide to the Department in this respect
• Adhere to Risk & Associate Compliance procedures in relation to regulatory requirements and AML legislation
• Adhere to CPD requirements in accordance with qualification level and in-house procedures.
• Adhere to the JTC core values and expected behaviours;
• Any other duties as deemed necessary by Management.

Essential requirements

• LLB Degree and/or CSSA qualification
• At least 3-5 years of relevant experience in a similar role
• Good understanding of the Companies Act 71 of 2008, MOI, King IV and JSE requirements
• Good CIPC knowledge and experience in all company lodgements/amendments
• Knowledge of the relevant laws of the regimes as applicable to the jurisdiction of the clients
• Knowledge of the relevant jurisdictions’ rules and regulations
• Understanding of the various Stock Exchanges’ listing rules
• Understanding of the importance of controls and the fiduciary responsibility of directors
• Understanding of the features of the different types of relevant asset classes
• Ability to demonstrate effective communication skills
• Ability to work independently and under pressure
• Attention to detail
• Strong minute taking skills