Assistant Procurement Legal Advisor at Excellerate JHI

About the Job

Main purpose / objective of the position:

• To assist in the implementation of Sub-contractor Agreements within MEA, across existing and new potential Clients to meet business operational and financial targets.

Decision making authority:

• This position operates within budget parameters and decision framework.

Experience / Education:
Minimum job requirements:

• A minimum of a Bachelor’s degree is required. Legal degree or similar will be preferred.
• Min 2 years’ experience in sourcing / procurement function, with commercial acumen, negotiations, planning, supplier due diligence will be preferred.
• Min 3 years contract drafting and contract negotiation experience is required.
• Experience in Facilities Management industry will be beneficial.

Skills required:

• Telephone skills; General Administrative skills; computer literacy (MS Office, particularly Outlook, Excel, Power Point and Word); Ability to Multi-task; Interpersonal skills.
• Expert level skills with analytical tools.
• Good contract drafting, interpretation and negotiation skills.
• Attention to detail.
• Excellent communicator and relationship builder.
• Ability to work flexibly with minimal supervision with a remote reporting line.
• Self-motivated.

Competencies required:
Essential:

• communication, customer and quality focus, methodical, tolerance for stress, initiative, self-confidence and self-starter.

Recommended:

• impact and influence, teamwork and co-operation, accuracy, problem solving

Knowledge:

• Experience of and in-depth knowledge of the Facilities Management supply chain.
• Supply chain principles, procedures and methods.
• Assistance with legal writing and reading comprehension.
• Supplier performance improvement tools & techniques.

Experience Required:

• Strong proven experience in Procurement and Supply Chain Management with a track record of solid and results achievement.
• Significant experience leading and conducting negotiations, drafting and interpretation for contracts with domestic & international sources across a wide portfolio of categories. Ability to do research, apply information and provide general legal advice.
• The ability to work with and influence a broad range of stakeholders and supplier staff at senior levels.
• Able to plan and manage multiple work programmes effectively and be admin driven.

Key Tasks:

• Assist Procurement Legal Advisor to finalise required Agreements.
• Liaise with Operations to obtain/ascertain and incorporate the related scope of work, service level agreements, bill of quantities and pricing etc.
• Liaise with Bid Team to obtain/ascertain and incorporate the related scope of work, service level agreement, bill of quantities and pricing etc.
• Assist Procurement Legal Advisor to populate CBX template Agreements and coordinate the complete pack for sign-off.
• Research legislation and regulations to ensure compliance of Agreements with guidance from Legal Advisor.
• Ability to draft, to advise, interpret and negotiate Agreements, where applicable, with guidance of the Procurement Legal Advisor and Business Unit Leads.
• Assist Procurement Legal Advisor with storage and version control of Agreements through a contract register and central repository.
• Assist to establish Sub-Contractors/Suppliers requiring Agreements (High spend and high criticality).
• Assist to set the contract signatory DOA and ensure compliance thereof.