Job Vacancies at Excellerate JHI

About the Job

Main purpose / Objective of the position:
The employee will be responsible to apply prescribed frameworks, policies and methodologies in order to apply reporting obligations for Clients of the company. The employee must execute established departmental policies and procedures and ensures that all Reporting obligations are conducted in line with set frameworks, policies, methodologies and Risk Management Compliance Programme.

• Monitors and investigates manual and system generated alerts, in order to identify potential suspicious transactions and/or unusual activities.
• Investigates all sanctions and PEP hits in order determine whether they are a true positive or a false match.
• Reports all true sanctions/PEP matches to the AML Compliance Manager.
• Reports any potential suspicious or unusual transactions or activity to the Compliance Manager.
• Analyse the daily cash transactions report in order to identify cash threshold transactions above the prescribed limit of R49 999.99
• Reports all SAR’s / STR’s / TAR’s & TPR’s with the FIC.
• Assists with conducting internal investigations relating to any SAR’s / STR’s / TAR’s & TPR’s.
• Assists with any regulatory requests received from the FIC under the direction of the AML

Compliance Manger / MLCO.

• Captures and reports all Cash Threshold Transactions on the GoAML website.
• Conduct QA on Tenant/Landlord profiles after the KYC Officers have uploaded documents onto DocFox.
• Ensure that all reports submitted on GATR are successfully reported.
• Escalate reporting failures to the AML Compliance Manager.
• Provide stats for monthly Management Information reports.
• Assist with collating data for any Directive or Remedial Action taken relating to Reporting.
• Assist with any ad hoc duties relating to the Reporting Obligation.
• Acts as backup to the KYC Officers when required or requested and ensures that they are cross trained and kept abreast on new developments, trends and processes in accordance with our succession plan.
• Assist GATR – Adaptris with any implementations and changes to the system relating to reporting.
• Assist IT with any implementations / changes to the system relating to reporting.
• Ability to make a business decision on FIC and related matters

Assumes responsibility for ensuring professional business relations with internal and external stakeholders.

• Works to develop and maintain productive business relations with, but not limited to, the Board, Senior Management; Our clients; our third-party service providers (DocFox, GATR, etc)

Assumes responsibility for related duties and responsibilities as assigned or required on an ad hoc basis.

• Ensures that work area is clean, secure, and well maintained
• All confidential documents are controlled as per the POPI policy and no personal / privilege information is laying around in open view. Documents and checklists should be locked away after each shift and when away from desk
• Stringent application of TAP policy where passwords are protected and not shared and workstations locked when away from desk
• Ensures that no action is taken by self or other employees to circumvent policies or related standards, frameworks, and RMCP; or advise any other employees on how to circumvent any policies, processes or related standards, frameworks and RMCP. Should this role have knowledge of any other employee who fails to comply with these policies or related standard, frameworks, and RMCP may be subject to disciplinary action and may be held personally liable for civil and criminal penalties if they are not reported to the AML Compliance Manager

Experience / Education:

• Grade 12 or equivalent
• 2 year’s relevant experience in a similar role
• Finance related / Compliance qualification or experience is an advantage

Skills required:

• Attention to detail
• Computer literacy
• Excel proficiency
• Communication skills
• Systematic
• Meticulous
• Fast Learner
• Methodical
• Ability to work under pressure
• Problem solving
• Innovative

Knowledge required:

• Group Systems
• FICA Compliance
• Interpretation of legislation

Competencies required:
Interface / Relationships with:

• Internal: Portfolio Executives, Money Laundering Control Officer, AML Compliance Manager

Lease Administrators. Portfolio Managers

• External Financial Intelligence Centre; DocFox; GATR – Adaptris.

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About the Job

Main purpose / objective of the position:

• To establish and maintain effective support services for the property management functions, primarily the administration of the Agreement of Lease.

Decision making authority:

• Works within a broad framework of existing policies and guidelines.

Experience / Education:

• Minimum of Grade 12 or equivalent qualification. 3 years relevant experience, directly interfacing with clients and providing general administrative support services. A secretarial or PRO diploma would be a recommendation.

Skills required:

• Typing, computer literacy (Advanced MS Office, Contract Creation & Procurement system), Nicor & SAP; Telephone skills, Administration, Organisational skills.

Knowledge required:

• JHI Systems and Procedures; General Business and Property Management Acumen, House rules, service contractors per building, insurance policies & procedures.

Competencies required:

• Communication, Customer and Quality focus, Accuracy, Methodical, Tolerance for stress, Initiative, Self confidence; Impact and influence, Teamwork and co-operation, Problem solving, Assertiveness, Attention to detail, Self-starter, Time management.

Major drivers of work volume:

• Number and Profile of Tenants, Profile of buildings.

Interface / relationships with:

• Internal: Leasing Consultant; Technical Consultants, Property / Centre manager; Finance External: Tenants and Potential Tenants

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About the Job

Main purpose / objective of the position:

• To assist in the implementation of Sub-contractor Agreements within MEA, across existing and new potential Clients to meet business operational and financial targets.

Decision making authority:

• This position operates within budget parameters and decision framework.

Experience / Education:
Minimum job requirements:

• A minimum of a Bachelor’s degree is required. Legal degree or similar will be preferred.
• Min 2 years’ experience in sourcing / procurement function, with commercial acumen, negotiations, planning, supplier due diligence will be preferred.
• Min 3 years contract drafting and contract negotiation experience is required.
• Experience in Facilities Management industry will be beneficial.

Skills required:

• Telephone skills; General Administrative skills; computer literacy (MS Office, particularly Outlook, Excel, Power Point and Word); Ability to Multi-task; Interpersonal skills.
• Expert level skills with analytical tools.
• Good contract drafting, interpretation and negotiation skills.
• Attention to detail.
• Excellent communicator and relationship builder.
• Ability to work flexibly with minimal supervision with a remote reporting line.
• Self-motivated.

Competencies required:
Essential:

• communication, customer and quality focus, methodical, tolerance for stress, initiative, self-confidence and self-starter.

Recommended:

• impact and influence, teamwork and co-operation, accuracy, problem solving

Knowledge:

• Experience of and in-depth knowledge of the Facilities Management supply chain.
• Supply chain principles, procedures and methods.
• Assistance with legal writing and reading comprehension.
• Supplier performance improvement tools & techniques.

Experience Required:

• Strong proven experience in Procurement and Supply Chain Management with a track record of solid and results achievement.
• Significant experience leading and conducting negotiations, drafting and interpretation for contracts with domestic & international sources across a wide portfolio of categories. Ability to do research, apply information and provide general legal advice.
• The ability to work with and influence a broad range of stakeholders and supplier staff at senior levels.
• Able to plan and manage multiple work programmes effectively and be admin driven.

Key Tasks:

• Assist Procurement Legal Advisor to finalise required Agreements.
• Liaise with Operations to obtain/ascertain and incorporate the related scope of work, service level agreements, bill of quantities and pricing etc.
• Liaise with Bid Team to obtain/ascertain and incorporate the related scope of work, service level agreement, bill of quantities and pricing etc.
• Assist Procurement Legal Advisor to populate CBX template Agreements and coordinate the complete pack for sign-off.
• Research legislation and regulations to ensure compliance of Agreements with guidance from Legal Advisor.
• Ability to draft, to advise, interpret and negotiate Agreements, where applicable, with guidance of the Procurement Legal Advisor and Business Unit Leads.
• Assist Procurement Legal Advisor with storage and version control of Agreements through a contract register and central repository.
• Assist to establish Sub-Contractors/Suppliers requiring Agreements (High spend and high criticality).
• Assist to set the contract signatory DOA and ensure compliance thereof.

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About the Job

Main purpose / objective of the position:

• This role forms a critical part of the day-to-day functioning of a Centre; The connection and relationship between this role and the team leader are an essential part of the successful management of a Centre; The implementation of tasks and understanding of this role will be critical and would include, fully understanding each component of the Centre being managed in terms of mechanical, maintenance, tenant installations, preparation and management of an annual budget, inspections, management of Service Providers and Contractors, day to day activities within the Centre, dealing with customers/shoppers to the Centre, and overall understanding of how all these aspects fit into each other for a Centre to be managed successfully.

Decision making authority:

• Per approval framework. Training would be required to take decisions of a general nature from which specific judgment can be made to meet a new situation not yet encountered.

Experience / Education:

• A minimum of 3 years’ experience in Facilities / Operations Management. Minimum qualification Grade 12
• Electrical, Mechanical, or Construction background and technical skills would be a recommendation.

Skills required:

• Awareness and understanding of tasks in chronological order, being able to implement and conclude these tasks successfully, having Rational sense to assess a situation, having the ability to manage Service Providers vs the Service Level Agreement entered during moments of the crisis being able to coordinate and manage the situation, Capability to write correspondence to tenants (if required on Word or Email), Ability to prepare monthly reporting on Excel.

Knowledge required:

• Switchboard, General layout of the centre, Policies & Procedures

Competencies required:

• Team player, Problem solving & Decision making, Communication, Tolerance for Stress, Assertive, Proud of the work delivered, being prepared to walk the extra mile.

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About the Job

Main purpose/objective of the position:

• To manage a centre by optimizing all trading opportunities, including lease agreements, and ensuring that the portfolio’s financial performance remains sound.
• Optimizing the building's income stream by establishing and maintaining mutually beneficial relationships with tenants, managing and controlling personnel, service contractors, repairs, revamps, tenant installations, inspections, and general building administration.
• This position will require an all-rounded property professional. Profit responsible.

Decision-making authority:

• Subject to the mandate as received from Portfolio Management

Experience / Education:

• 3-5 years’ experience in the property/centre management industry.
• Minimum qualification Grade 12 or equivalent.
• Registered with the Property Practitioner Regulatory Authority
• Fidelity Fund Certificate – NQF 4 & PDE qualification
• A property-related tertiary qualification would be a recommendation.
• Retail experience essential.

Skills required:

• Budgeting & Financial Management
• Business writing skills
• People management skills
• IT literacy
• Administration skills
• Driver's license

Knowledge required:

• Property / Centre Management industry
• Basic technical knowledge
• Contract management, elementary financial management
• Workable knowledge of Company policies and procedures, in-depth knowledge of lease agreements,
• Understanding of cost budgeting, basic knowledge of statutory requirements

Competencies required:

• Problem-solving & decision making
• Customer Relationship Building
• Communication
• Team leadership
• Financial & business acumen
• Confidence, Assertiveness; Negotiation; Analytical Thinking; Tolerance for Stress; Resilience.

Major drivers of work volume:

•  Vacancies
•  Geographical spread of Cluster
•  Grading and complexity of buildings in Cluster.
•  Lease renewal cycle
•  Level of service required (tenant/building profile)
•  Profile of the centre (s)
•  Number of building owners

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About the Job

Main purpose / objective of the position:

• To provide a single point of communication and accountability in terms of the portfolio managed, and to provide guidance on sound business principles and leadership in terms of the various assets under management. This will include tenant relations, physical property issues and administrative matters.
• To plan, direct, coordinate and budget, either personally or through subordinate personnel, all activities concerned with the Property Management process in order to optimise the Company's profit, including the establishment and development of new markets in order to add value to the portfolio and/or the Company and improve the long term profitability of properties / shopping centres under management through revamps and/or expansions. To establish the Company as experts in the property market.
• To ensure, either personally or through subordinate personnel, customer care and good interaction with tenants are managed.
• Assist with the annual budget process and ensure accuracy in order to present to the owners / coowners
• Prepare strategic plan for each asset in conjunction with ownership. Implement the plan, monitor progress and revise throughout the year as necessary.
• Assistance to Centre Management teams with space planning and estimating costs while maintaining established building standards and profitability
• High-level reporting on portfolio-wide performance including accounts receivable, expense variances, miscellaneous income programs, and tenant move-ins/move-outs

Decision making authority:

• Employees in this band are concerned with long term planning in the company’s functions, including but not limited to the management of staff; operational decisions relating to income and expenditure to meet the mandates provided by clients; decisions regarding the income and expenditure of the company in order to meet targeted growth in profit. Operate as determined by the Approval Frameworks of the Company and clients.

Experience / Education:

• EAAB Fidelity Fund Certificate as Full Status Agent (NQF5 qualification). Advanced business knowledge, especially in the property industry and associated financial markets backed-up by at least 10 years appropriate experience. Exposure to large retail centres are a requirement, as well as knowledge and exposure to the national tenants Experience in managing people is a key requirement.
• Although a minimum of Gr 12 with university entrance is required, a business degree would be a strong recommendation.

Skills required:

• People Management; Negotiation; Deal-making; Problem solving; Numeracy;
• Coordination/Organization; Computer literacy; Team Building, Emotional intelligence, Inter-personal
• Communication skills. Drivers license, Financial Acumen; Ability to establish strong interpersonal relationships with team members. Ability to work with little direction, maintaining confidentiality and professionalism. Professional demeanor. Quantitative and analytical skills and attention to detail.
• Priority setting, decisiveness, organization and time-management skills

Knowledge required:

• Property industry, especially commercial and retail property management- and development; company specific systems and procedures; local environment; Basic Labour Law; Occupational Health and Safety legislation; basic principles of South African law of contract as well as the law of landlord and tenant. Consumer protection Law implications of property owners required.

Competencies required:

• Team leadership(5), Change leadership(5), Financial and business acumen (4), Applied Strategic planning(4), Customer and Quality Focus(5), Innovation(4); Analytical Thinking (4); Drive and Productivity (4); Problem Solving and Decision Making (4); Property Specialist.

Major drivers of work volume:

• Number of properties and tenants; business cycle of various assets, co-owned properties and communication between co-owners, number of clients: number of staff; number and complexity of
• business improvement/cost reduction initiatives; number and frequency of involvement in Business forums, Community / Social Responsibility projects; number and size of revamps/expansions at properties under management.

Interface / relationships with:

• Internal: Exco; Finance; Facilities; People Management; Systems
• External: Property Owners and Asset Managers; Centre Staff, Tenants; Local authorities andcommunity; Contractors; Attorneys; SAPOA; SA Council of Shopping Centres ; Local Business Forums

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About the Job

Main purpose / objective of the position:

• To ensure that finance is seen as a value adding business partner (Business Tenants, property management and clients). Develop Finance's influence in the making of business decisions. To oversee the financial processes and reporting to clients.

Decision making authority:

• This position operates within budget parameters and Decision framework. Decisions are based on knowledge of systems and theory and are chosen from prescribed policies and procedures.

Experience / Education:

• Minimum BCom. with Accounting III or equivalent qualification and at least 3-5 years relevant working experience.

Skills required:

• Computer literacy: SAP; MS Office – Advanced Excel, Intermediate Word and Outlook
• Administration Skills; Time Management; Advanced Financial Calculations and reporting

Knowledge required:

• Detailed knowledge of Policies and procedures; Capital expenditure; Legal aspects; Tax (including VAT); & IFRS

Competencies required:

• Communication; Analytical Thinking; Problem solving & decision making; Tolerance for stress; Customer Relationship Building; Team work and cooperation; Customer and quality focus; Financial and Business Acumen; Accuracy; Drive and productivity, deadline driven

Major drivers of work volume:

• Number of property management agreements, number of clients, number of cost and profit centres, complexity of reporting needs

Interface / relationships with:

• Internal: CFO, Senior Financial Manager, IT, Leasing Controller, Property Manager, Accounts Payable and Accounts Receivable
• External: Contractors, Banks, External Auditors, SARS and other Regulatory Bodies etc.