Assistant Project Officer at Genesis Analytics

ROLE DESCRIPTION:

Provide support to the UNAIDS Technical Support Mechanism (TSM) to ensure rapid response to client requests, efficient matching of consultants to assignments and on-time, on-budget completion of assignments.

Requirements

KEY REQUIREMENTS & ROLE RESPONSIBILITIES:

Technical Support Management:

• Assist the project officer on the project
• Manage consultants remotely across the Southern and East Africa region 
• Liaise with TSM prime to confirm receipt of assignments, work with UNAIDS HQ thematic leads, TSM focal points and other TSM stakeholders to initiate assignments
• Act as primary contact for the UNAIDS country office (UCO) and UNAIDS country director (UCD) to modify the scope of work as needed
• Review and provide timely feedback on assignments throughout the stages, assist with of terms of reference (TORs) revisions, Technical Assistance Fund (TAF) applications including budgeting, matching of the CVs from the database with the request for client selection of consultants and recruitment process of consultant
• Work with UNAIDS country offices to develop final assignment budgets 
• Lead contract negotiations with consultants and support changes with clients and consultants as and when appropriate
• Manage operational aspects of the assignments, ensuring that all assignments are carried out in a timely and effective manner 
• Ensure that consultancy contracts and briefings and logistical arrangements are undertaken and delivered within the budget and deadlines
• Collect essential assignment deliverables and report on progress against individual assignment tasks as well as against the overall project
• Support with the maintenance of financial and operational data project systems
• Support with the maintenance of complete and high-quality information in the consultants and assignment information database

Financial Reporting and Administration:

• Assist Project Coordinator on a monthly basis with month end processes 
• Estimate ongoing assignment spend for cash flow purposes and engage with Project Coordinator and Financial Officer with modifications
• Assist Project Coordinator to report on actual assignment spend and other value for money indicators as required
• Weekly update of assignment statuses

Relationship Management:

• Develop and maintain professional and sound working relationships with all internal levels of the organization such as HR and Finance
• Develop and maintain professional relationships providing exceptional customer service with all external stakeholders of the business including TSM prime contract holder, UNAIDS HQ and country counterparts, and sub-consultants

EDUCATION, KNOWLEDGE, SKILLS, EXPERIENCE AND PERSONAL COMPETENCIES:

• Bachelor’s minimum
• Minimum 1 year in similar support function