Assistant Registrar of Deeds: Legislation at Department of Land Reform and Rural Development

REQUIREMENTS : Minimum requirements:

• Applicants must be in a possession of a Grade 12 Certificate and a National Diploma in Law / Deeds Registration Law with Advanced Diploma in Estate Planning and Administration / Buris / B Proc / LLB or related equivalent qualification. Minimum of 4 years’ experience as Senior Examiner / Deeds Registration Assistant Law Lecturer. A valid driver’s licence.
• Knowledge on registration of Deeds. Knowledge of Document Tracking Systems (DOTS). Interpretation of statutes. Examination of Deeds. Human Resource prescripts. Project Management. Computer skills. Communication skills. Letter drafting skills. Organising. Problem solving. Interpersonal skill. Supervisory. Policy analysis and Development. Report writing. 

DUTIES :

• Provide guidelines to deeds registries and conveyances on new legislation and court cases; Peruse all government gazettes containing legislation. Draft circular containing to provision in respect of registration matters that are contained in a new legislation. Issue the approved circular to all Registrars of Deeds, Deeds Examiners and Law Society of SA. Check if all examiners are in possession of updated legislation. Furnish commentary and advice regarding draft legislation; Peruse the draft legislation e.g. Sectional Title Scheme Management Act 8 of 2011 which was administrated by Department of Human Settlement. Provide advice to the relevant departments. Prepare draft legislation on deeds registration; Obtain proposal for amendment of Deeds Registries Act 47 of 1937 from members of Deeds Regulation Board and Sectional Title Act 95 of 1986 from Sectional Title Regulation Board. Draft Deeds Registries and Sectional title amendment bill. Draft government notices in order to amend the regulations to the Act 47 of 1937. Draft submission to the Minister together with cabinet memorandum and memorandum on the object of amendment bill.
• Provide legal opinions on appeals by conveyances. Obtain appeal documentation from the conveyances. Conduct necessary research which will include different legislations. Prepare opinion that must be approved and signed by Chief Registrar of Deeds. Send approval documents to relevant Registrars of Deeds and Conveyances. Attend to Ministerial, DG, public and other enquiries. Attend to tasks from Ministerial / DG which relate to Deeds Registration. Conduct necessary research pertaining to deeds registration which will include the investigation of different legislation / deeds search. Write a letter of enquiry. Draft a memo to the Minister or Director-General. Attend to letters, telephone, e-mails from the general public. Attend to requests from the public for appointment of arbitrator in terms of act 95 of 1986 STA. Write a letter of appointment to the arbitrator and notification letter to the client.
• Provide legal, secretarial and administrative support to the Deeds Registries Regulation Board, Sectional Title Regulation Board and the Registrars Conference and Surveyor Generals Conferences. Draft memo to the Minister for appointment of board members. Send letters of appointment to members of the board. Draft the invitation letters to board members for proposal of amendment of the act.Compile a memo to Surveyor-General and Registrars of Deeds for proposal of the act. Draft agenda with the inputs from the board members, Registrars, and Surveyor Generals. Attend the meeting as an observer and provide advice to the board members in respect to the proposal. Draft the minutes for the meeting. Draft the legislation. Send the conference resolution to be published.