Association Intern at Allan Gray Orbis Foundation

Assist in managing administrative tasks related to the Association

Objectives of Role    
Administrative Support:

• Assist in managing administrative tasks related to the Association.
• Organize and maintain documentation, including project files, contracts, and correspondence.
• Schedule meetings, arrange appointments, and manage calendars for key events and initiatives.
• Handle email correspondence and respond to inquiries promptly and professionally.

Capacity Building:

• Provide assistance to the Association team in managing tasks and deadlines.
• Assist in coordinating and tracking deliverables across various projects.
• Conduct research and compile reports as needed to support decision-making.
• Work closely with the Association team to solicit and monitor feedback from the Fellow community on the relevance of the overall Foundation-linked strategy.
• Collaborate with other team members as well as other Functions to ensure smooth project operations.
• Work closely with the Association team on day-to-day activities and ad-hoc duties.
• Provide support to the Association team in terms of tracking of engagement.
• Anticipating the Association’s needs and preparing against potential risks

Events and Program Planning:

• Brainstorming and implementing event concepts and themes, as well as coordinating logistical elements of the events (such as preparing event budgets and processing invoices).
• Coordinate logistics for events, including venue selection, catering, and audiovisual requirements.
• Assist in developing event timelines, agendas, and guest lists.
• Support event promotion and marketing efforts through various channels.
• Provide on-site support during events, including setup, registration, and attendee assistance. Please note that this department has a majority of events after hours or over the weekend and the intern will need to be available for these.
• Work closely with the Association Team and Fellow Exec to deliver on Association mandate.
• Support the Association Team and Fellow Exec in the design and delivery of special projects, events and initiatives across the portfolios.
• Working on solutions to increase engagement through organizational publications as well as preparing and editing organizational publications (brochures, videos, social media posts, newsletters, etc.)

Experience and Qualifications    

• Identification with the Foundation’s Vision, Mission and Values.
• Relevant qualification to Business Administration.

Competencies    

• Ability to work independently and take initiative.
• Strong work ethics.
• Excellent English writing skills