Bookkeeper | Finance Assistant at JenRecruitment

Job Description

• The Financial Assistant will assist in maintaining accurate financial records, processing transactions across a multi-entity environment. Responsibilities include cashbook capturing, assisting with loan accounts and intercompany transactions, managing accounts payable and receivable, preparing and loading all payments on the banking platforms for approval, supporting VAT processing, assisting with payroll and HR-related duties, procurement and general finance administration.
• We are a small, hands-on team, which means ntwdays look exactly the same. From time ttime, you may find yourself stepping outside of your core responsibilities tassist where needed — whether that’s tackling an unexpected issue or assisting the director. If you enjoy variety, can adapt quickly, and don’t mind the occasional “all hands on deck” moment, you’ll fit right in.

Key Responsibilities:

Financial Transaction Recording:

• Assist in recording daily financial transactions in the general ledger
• Ensure all transactions are recorded accurately and timely.
• Expense tracking monitor and catergorise expenses tensure proper budget allocation.
• Maintain proper filing of financial documents (electronic and physical)

Accounts Payable & Receivable:

• Help with processing accounts payable by organising invoices and ensuring timely payment.
• Assist in managing accounts receivable, including invoicing customers
• Reconcile accounts payable and receivable balances.
• Take responsibility for the full payment process, ensuring accuracy and timeliness.

Bank Reconciliation:

• Reconciling bank statements with company records.
• Investigate and report any discrepancies found during the reconciliation process.

Data Entry and Filing:

• Enter financial data intaccounting software or spreadsheets.
• Maintain accurate filing systems for financial records, receipts, and invoices.

Assist with Payroll:

• Help with the preparation of payroll by verifying employee hours and assisting with pay calculations.
• Ensure proper documentation for payroll processing for SA & Namibia

Support Financial Reporting:

• Update of various expense schedules, maintenance reports and flight schedules.
• Provide data and reports tmanagement as required for month-end or year-end closing.

Assist with VAT refunds:

• Help organise documents and data for VAT reporting purposes.

Other Duties:

• Support the senior accounting manager in various financial tasks, including audits and yearend
• closing.
• Perform other administrative duties as needed.
• Loading of all transfers and payments on FNB/RMB and Investec online banking.
• Petty Cash processing.
• Processing of all card transactions
• Submission of statutory returns
• Procurement

Qualifications:

• Education: A diploma in bookkeeping or a related field is a big advantage. Qualified by experience will alsbe considered.
• Experience: 3 years + experience in a bookkeeping role. Property experience will be of advantage.
• Knowledge of Workmen’s Compensation submissions, EMP501, EMP201 returns, as well as VAT calculations, will be advantageous.

Skills:

• Understanding of accounting principles and bookkeeping practices.
• Proficiency in Pastel or similar accounting software.
• Strong attention tdetail and accuracy in data entry.
• Good literacy skills.
• Excellent numeracy skills.
• Ability tcommunicate effectively.
• Proficiency in Microsoft Office, especially Excel.
• Good organisational and time-management skills.
• Ability twork independently and be self-motivated.
• Proficient in Afrikaans & English