Bookkeeper - JHB at Motus Aftermarket Parts

Job Description    

• Motus Aftermarket Parts is searching for a Bookkeeper to join the team in Meadowview. the purpose of the position is to provide effective payments to suppliers by implementing and ensuring accurate operating procedures and also ensuring that payments are timeous according to agreed effective dates.

Position Overview    
CREDITORS

• Performs specific tasks associated with payment of suppliers accounts
• Follow up on outstanding documents
• Resolve queries with suppliers
• Monthly creditors reconciliations and payment preparations
• Capture supplier statements
• Ensure payments are accurately and timeously prepared
• Interaction with credit controller with respect queries, documentation and payments.
• Ensure that payment deadlines are adhered to.
• To manage supplier queries are effectively and timeously resolved.
• To ensure a smooth flow and retrieval of documentation.
• Interact and communicate with suppliers to ensure and maintain a healthy relationship.
• Ensure the creditor’s age analysis is cleared monthly.
• Reconcile supplier statements to the month end creditor’s age analysis balance.
• Loading of supplier payments onto banking system.

Specific Role Responsibilities    
PROCESSING OF INVOICES AND CREDIT NOTES

• Invoice Franchise Fees – receive list from Credit Controller, details to be verify on ELCB, invoicing to be completed on the 10th of each month.
• Charge-outs to customer on information from Franchise and Marketing Departments.
• Inter-company invoicing.
• Processing of credit note, ensuring that correct back-up documents are attached.
• Documents to be filed correctly.
• Statements to be run on the 1st working day of each month.
• General Admin & Clerical duties.
• Assist with other ad-hoc duties in the department.

Qualifications and Experience    

• Grade 12 / Matric certificate
• Relevant certificate/diploma would be advantageous
• 2 – 3 years creditors experience
• Basic accounting procedures

Skills and Personal Attributes    

• Strong reconciliation skills
• Supplier orientated
• Competent in MS Office, databases and accounting software
• Excellent written and verbal communication skills
• Accuracy and attention to detail
• Good organization skills
• Ability to work under pressure and meet deadlines.