Bookkeeper at Outsourced CFO

Job Description

• We are recruiting on behalf of our client who is in the SaaS industry.  
• This role focuses on accurate record keeping, invoicing, payments, reconciliations, and maintaining up-to-date financial information across our group of companies.
• The ideal candidate has solid bookkeeping experience, enjoys working with systems, and takes pride in ensuring accuracy and compliance in all financial processes.  The ideal candidate thrives in a fast-paced, tech-driven environment, enjoys optimising processes through systems like Zoho Books and contributes to the company’s mission of empowering businesses through secure, innovative communication solutions.

Key Responsibilities:

Client Invoicing & Billing

• Prepare and issue client invoices (manual and recurring) and ensure they are sent timeously.
• Send monthly client statements and follow up on outstanding debt
• Address client billing queries together with the Client Manager and escalate unresolved matters to the Financial Manager
• Raise credit notes and cancellation requests in the company’s billing system for approval by the Financial Manager
• Notify clients of account suspension due to non-payment and inform the Financial Manager accordingly

Debtors Management

• Track overdue accounts and assist with debt collection follow-ups
• Maintain accurate debtor records and ensure statements and invoices are kept up to date in Zoho Books
• Assist in preparing weekly debtor status reports
• Cash flow updates and management
• Provide DSO and debtor management updates to management

Payments & Creditors

• Load supplier invoices and purchase orders into Zoho Books for approval
• Review invoices for accuracy and ensure they are properly coded to the correct accounts
• Prepare weekly and monthly payment batches and ensure supporting documentation is complete
• Manage the payment approval process

Bank & Reconciliation

• Perform daily bank reconciliations and maintain accurate supporting documentation
• Assist with reconciliations of control accounts and ensure all transactions are correctly recorded
• Maintain and update the asset register

Month-End & Compliance

• Assist with VAT201 preparation and month-end reconciliations (debtors, creditors, payroll, etc.)
• Ensure all financial documentation is organised and filed correctly
• Support the Accountant with any additional month-end tasks and audit requirements
• Support VAT, PAYE, SARS and other global statutory submissions

Assets & Financial Treatments

• Record and maintain fixed asset and intangible asset registers.
• Apply appropriate depreciation and amortisation treatments for:
• Hardware assets (servers, laptops, networking equipment).
• Software licenses (capitalised or expensed as per accounting policy).
• Resource costs (capitalisation of development or implementation hours when applicable and project management).
• Perform periodic impairment and useful life reviews for intangible assets.
• Assist in preparing audit documentation for asset verification.

Requirements

• Minimum 2-3 years’ bookkeeping experience
• Diploma or certificate in bookkeeping or accounting
• Working knowledge of Zoho Books (or similar system)
• Knowledge of SaaS financial metrics and revenue processes is advantageous
• Good understanding of bookkeeping principles and reconciliation processes.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Professional communication and a proactive, problem-solving mindset.