Bookkeeper & Payroll Administrator at RecruitMyMom

Job Description

• A software company is seeking a seasoned and trustworthy full-time, Bookkeeper & Payroll Administrator to take full ownership of their daily financial processing and monthly payroll functions. You will be handling highly sensitive financial data and personal employee information, absolute discretion, integrity, and a professional work ethic are essential. We are looking for someone who has hands-on experience in both bookkeeping and payroll environments.

Key Responsibilities:

Bookkeeping & Financial Administration:

• Manage full-function bookkeeping up to Trial Balance.
• Process accounts payable (suppliers) and accounts receivable (customers).
• Perform daily bank, credit card, and petty cash reconciliations.
• Prepare and submit monthly statutory returns (e.g., VAT/VAT201).
• Maintain an organised digital filing system for all financial records.
• Assist external accountants with year-end audits and queries.

Payroll Administration:

• End-to-end processing of monthly payroll for all staff.
• Manage updates to payroll (new hires, terminations, salary adjustments, bonuses).
• Administer and track employee leave, sick leave, and overtime.
• Handle monthly statutory payroll submissions and payments (PAYE, UIF, SDL / EMP201).
• Manage mid-year and year-end payroll reconciliations (EMP501 and IRP5s).
• Attend to staff payroll queries with empathy and strict confidentiality

Requirements

• Experience: Minimum of 5+ years of proven experience handling both full bookkeeping and payroll functions simultaneously.
• Qualifications: A formal accounting or payroll qualification is preferable but not mandatory if you have equivalent, solid practical experience.
• Software Skills: Proficiency in modern cloud accounting software (e.g., Xero, QuickBooks) and payroll systems (e.g., SimplePay, Sage). Good Excel skills are essential.
• Location: Must be based in Cape Town with reliable transport to attend the office at least once a week and as operationally required
• Home Office: A reliable internet connection and a quiet workspace for remote days.

Key Attributes:

• Maturity & Discretion: High emotional intelligence with a proven track record of handling sensitive and confidential information with the utmost care.
• Autonomy: A self-starter who thrives in a hybrid environment and doesn't need to be micromanaged to meet deadlines.
• Attention to Detail: Meticulous accuracy in data entry and compliance.