Bookkeeper (Xero) (Hospitality) (Blouberg Onsite) at Datafin Recruitment

ENVIRONMENT:

• BE responsible for maintaining accurate financial records across multiple Hospitality entities using Xero as the next Bookkeeper sought by a growing Property Development & Construction Group.
• The role focuses on reconciliations, compliance, reporting, and cash flow management, ensuring financial integrity and operational efficiency within a fast-paced Hospitality environment.
• The successful incumbent must possess a Degree/Diploma in Accounting/Finance, or related discipline with 3-5 years Bookkeeping experience – preferably within the Hospitality, Restaurant, or Retail industry.
• You will also require a solid understanding of South African tax regulations (VAT, PAYE, EMP201), have the ability to manage multiple entities and high transaction volumes and proficiency using Xero accounting software.

DUTIES:

Reconciliations –

• Reconcile asset registers and depreciation schedules in Xero.
• Perform daily and monthly bank reconciliations using Xero bank feeds.
• Reconcile deposits, including credit cards and third-party platforms (e.g., Mr D, Uber).
• Manage Creditor and supplier reconciliations.
• Identify, investigate, and report discrepancies within financial records.

Tax and Compliance –

• Perform VAT reconciliations and submit VAT returns via Xero (integrated with SARS VAT201).
• Ensure compliance with South African financial regulations and company policies.
• Assist with audit preparation, providing supporting documentation and reports from Xero.

Journals and Month-end Processing –

• Process Month-end Journal entries, including stock control adjustments.
• Prepare and post salary journals and support payroll processing.
• Manage PAYE and EMP201 submissions (where applicable).

Maintain and manage loan accounts, including:

• Preparing loan schedules.
• Calculating interest.
• Monitoring balances.

​​​​​​​Financial Management –

• Authorise supplier bills in Xero following internal approval processes.
• Load and allocate bank transactions accurately in Xero.
• Prepare basic financial reports, including:
• Income Statements
• Balance Sheets for management and board review
• Process supplier payments in line with company policies and compliance requirements.
• Analyse and report on credit card transactions post-capturing.
• Monitor and forecast cash flow (daily and weekly) across sales and bank accounts.
• Calculate commissions and prepare related invoices to support operational performance tracking.

​​​​​​​Recordkeeping and Accounts Management –

• Maintain accurate and up-to-date financial records across all entities.
• Oversee accounts payable and receivable processes (monitoring after initial capturing).
• Ensure proper document management and audit trail within Xero.
• Support overall cash flow management through consolidated forecasting.

REQUIREMENTS:

Qualifications –

• Degree or Diploma in Accounting, Finance, or related field.
• Xero certification (advantageous).

​​​​​​​Experience/Skills –

• Minimum 3–5 years Bookkeeping experience.
• Experience within the Hospitality, Restaurant, or Retail industry preferred.
• Proven experience using Xero accounting software.
• Strong reconciliation and analytical skills.
• Solid understanding of South African tax regulations (VAT, PAYE, EMP201).
• High attention to detail and accuracy.
• Ability to manage multiple entities and high transaction volumes.
• Strong organisational and time management skills.
• Ability to work independently and meet deadlines.
• Good communication skills for stakeholder interaction