Business Assistant (Rosebank ) at Sappi

We are hiring! 

• At Sappi, we are a leading global provider with a reputation for delivering high-quality sustainable Woodfibre products and solutions for the global markets. We lead through our values centred around safety, integrity, courage, making smart decisions which we execute with speed. We are seeking unique people who believe in fostering a diverse and inclusive and safe environment.  
• We’re on the lookout for an experienced Business Assistant to support the Group Head of Manufacturing and Innovation in assisting with the operational management of the office by providing operational support, administrative support, and secretarial functions and be the first point of contact during their absence, whilst always maintaining a high degree of confidentiality and to interact with stakeholders at various levels to deliver on the work outputs.

As a Business Assistant, you will be responsible for:  

• Manage, coordinate and maintain the diary of the Group Head of Manufacturing and Innovation and his team by ensuring their calendar and diary is updated.
• Arrange meetings, seminars & conferences by coordinating all aspects such as venue, logistics, and catering according to management requirements.
• Attend monthly Management meetings, collate the presentation, and compile and distribute agenda and minutes according to agreed standards.
• Consolidate weekly and monthly reports by receiving individual reports from Management and compile them into one report for the Group Head of Manufacturing and Innovation and his team for business update purposes.
• Administer the Group Head of Manufacturing and Innovation and his team action log system and assist with follow-up and close-out. 
• Screen and redirect telephone calls where necessary.
• Process credit card expense claims timeously as per company policy guidelines and procedure.
• Provide typing, photocopying, filing, and e-mailing support as required by the Group Head of Manufacturing and Innovation and his team and ensure confidentiality of all discussions and documents pertaining to the business of Sappi.
• Generate SAP payment requisitions and ensure that purchase requisitions, order numbers and tax invoices are processed using SAP to ensure that vendors are paid in line with company policy and internal procedures.
• Arrange all travel requirements for the Group Head of Manufacturing and Innovation and his team, nationally and internationally.
• Ensure that the administration and payment of travel arrangements is handled in line with the company travel policy.
• Cost management/budgets and SAP support
• Management of an archive of information related to the department’s functions 
• Undertake basic bespoke projects i.e. (do a RISI database search on a competitor etc) 

What are we looking for? 

• Secretarial or Administration qualification or equivalent
• Admin skills, Excel, Word, PPT report writing, and presentation preparation
• Good interpersonal skills with the ability to communicate across cultures in the group
• Financial acumen, SAP skills Knowledge of relevant manufacturing, safety/risk, and R&D performance tracking metrics  
• Technical skills and experience in the pulp and paper industry will be an advantage