Director: Internal Operations Executive Support - 12 Months Fixed Term Contract at National Treasury

Qualification/s Requirements

• A Grade 12 is required coupled with a minimum Bachelor’s degree (equivalent to NQF level 7) in Public Administration or Management or Project Management;
• A minimum 5 years of experience at a middle/senior managerial level obtained in management and facilitation of programmes;
• Knowledge of the Public Service Policy Framework;
• In-depth knowledge and experience of the operational environment of an executive office;
• Knowledge and experience of the policy analysis and interpretation; and
• Successful completion of the Nyukela Public Service Senior Management Leadership Programme as endorsed by the National School of Government available as an online course on https://www.thensg.gov.za/training-course/sms-pre-entry-programme/, prior to finalisation of an appointment.

Key Performance Areas

Strategic Support: 

• Coordinate the effectiveness of meetings pertaining to the EXCO and assist with logistical arrangements;
• Provide advice pertaining to concerns addressed in submissions relating to Programme 1 departmental matters and fast-tracking explanatory submissions for approval;
• Monitor progress and confirm completion by divisions of required activities as directed by the DG in respect of Programme 1 matters;
• Coordinate and assist on outstanding Programme 1 related strategic deliverables, and progress on divisional strategic objectives for implementation;
• Manage the stakeholders’ engagement pertaining to concerns and queries for resolution and provide feedback on matters relating to Programme 1;
• Coordinate the management information system in respect of Programme 1 matters in compliance with the governance of financial management needs of the office; and
• Assist with the co-ordination of projects for execution. 

Administrative and Office Support: 

• Draft memoranda, submissions and correspondence for approval on matters relating to Programme 1;
• Assist with the scoping, co-ordination and administration of projects, from start to finish as required;
• Perform secretariat responsibilities for forums for senior management meetings and follow-up on outstanding plans;
• Coordinate the preparation of documents and perform proofreading and quality control on documents for correctness;
• Exercise oversight on the document management and electronic filing system for effectiveness in respect of Programme 1 matters; and
• Coordinate the logistics around corporate functions, conferences, management meetings etc. 

Stakeholder Engagement: 

• Engage stakeholders on all correspondence relating to Programme 1 matters and disposed thereof appropriately and timeously; and
• Liaise with all spheres of government, public entities and private sector organisations in relation to Programme 1 matters. 

Financial Management: 

• Comply with relevant legislation frameworks including the PFMA and Public Service Act;
• Manage the budget; and
• Identify and recommend the movement of funds between items in consultation with the relevant stakeholders. 

Policy Analysis and Research: 

• Initiate research and stay abreast of policies, procedures and due processes in compliance with legislation; and
• Analyse policies and prescripts and other documents applicable to the smooth operation of the Department and apply accordingly.