Business Manager/Business Analyst – Germiston at Datafin Recruitment

ENVIRONMENT:

• A leading provider of Industrial Consumables Business Manager/Business Analyst with Personal Assistant (PA) duties who will provide high-level business support to the Group Managing Director (MD) and Chief Financial Officer (CFO) while also performing analytical and strategic functions to optimize the company's operations.
• This role combines executive support, business analysis, and project management to ensure the efficient running of the business.

DUTIES:

Business Analysis and Strategy Support:

• Business Insights: Provide regular reports and analysis to support the decision-making of the MD and CFO, focusing on key business metrics, financial performance, market trends, and operational efficiency.
• Data Analysis: Use business intelligence tools and data analytics to assess performance, identify opportunities for process improvements, and recommend actionable insights to drive growth.
• Project Management: Assist in coordinating cross-functional projects, ensuring tasks are completed on time and within scope. Act as a liaison between departments and senior leadership.
• Process Optimization: Identify inefficiencies and recommend changes to streamline business processes, reducing costs or improving productivity.

Executive Support (PA Duties):

• Calendar and Schedule Management: Manage the MD’s and CFO’s calendars, including scheduling meetings, arranging appointments, and ensuring all relevant materials and information are prepared in advance.
• Travel Coordination: Arrange domestic and international travel itineraries, accommodations, and transportation for the MD and CFO.
• Communication Management: Serve as the first point of contact for internal and external stakeholders on behalf of the MD and CFO. Draft and manage correspondence, emails, and presentations.
• Meeting Coordination: Prepare meeting agendas, take minutes, and follow up on action items to ensure that outcomes are met in a timely manner.
• Confidential Support: Handle confidential and sensitive information with discretion, including financial reports, business strategies, board meeting minutes and personnel matters.

Administrative Duties:

• Reporting: Assist with the preparation of financial and operational reports for board meetings, senior leadership reviews, and other key business functions.
• Document Management: Maintain organized records and files for quick retrieval of important documents and reports, ensuring compliance with company policies.

Event and Meeting Coordination:

• Event Planning: Coordinate logistics for company events, board meetings, and business functions, including venue selection, catering, materials, and presentations.
• Vendor Liaison: Liaise with external vendors and contractors on behalf of the MD and CFO to ensure all requirements for meetings, events, or travel arrangements are fulfilled.

REQUIREMENTS:

• Education: Bachelor’s degree in Business Administration, Finance, or a related field. Master’s degree is a plus.

Experience:

• 3-5 years of experience in business management, business analysis, or an executive assistant/PA role.
• Demonstrated experience working directly with senior leadership, managing executive calendars, and performing data-driven analysis.
• Strong understanding of business operations, finance, and strategic planning.

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel(Advance level), PowerPoint, Outlook).
• Experience with business intelligence tools (e.g., Qlikview, Power BI, etc.) is preferred.
• Familiarity with ERP or financial systems (e.g., SAP, SYSPRO, QuickBooks, etc.) is an advantage.

Key Competencies:

• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong verbal and written communication skills.
• High attention to detail and accuracy.
• Proactive, self-starter with the ability to work under pressure and meet deadlines.
• Discreet and trustworthy, with the ability to handle confidential information.

Desirable Skills:

• Previous experience in a fast-paced business environment, ideally in the PPE, cleaning products, or manufacturing sectors.
• Project management certification (e.g., PMP or equivalent).
• Strong analytical mindset with the ability to interpret complex data and make strategic recommendations.
• Ability to work effectively both independently and as part of a team.

ATTRIBUTES:

• High level of professionalism and integrity.
• Strong interpersonal skills and ability to build relationships at all levels of the organization.
• Flexible and adaptable to changing demands and priorities.
• A solutions-oriented mindset with the ability to think critically and strategically.