Business Supporter (Port Elizabeth) at Aspen Pharma Group

Description

• The Business Supporter administrative support to the Security, Engineering , Facilities Department. Administer staff and visitors’ security access, engineering reporting and maintenancerequests. Support management of facilities and site service providers.

Requirements
MAIN RESPONSIBILITIES

• Provide administrative support to the Engineering , Facilities and Security Department as directed by the engineering management.
• Administer staff and visitors’ security access by controlling staff and visitor access cards and maintain records for audit purposes.
• Coordinate access with the Training, HR and with Security contract management Assist with staff Canteen vouches and contractor management support Support management with cleaning contracts, requests and cleaning material orders.
• Assist with engineering financial management and contractor payments.
• Compile reports, maintain records and ensure information is accurate and up to date.
• Retrieve and provide supporting documentation for audits, queries and reporting purposes.
• Coordinate administrative activities and communicate with internal stakeholders to support departmental operations.
• Order and maintain stationery and other office consumables.
• Identify opportunities to improve administrative processes, templates and systems.
• Assist with implementing new administrative tools, processes and systems. Perform any other administrative duties relevant to the department

JOB REQUIREMENTS

Qualification:

• Grade 12/Matric
• Diploma, certificate or degree in Office Administration, or a related field

Experience:

• 1–3 years of administrative experience
• Excel, Word, PowerPoint and SAP S/4HANA