Buyer Assistant: Wcellar Wine X2 at Woolworths

Introduction

To play a key role within the WCellar Wine team toward achieving the department strategic objectives and KPI’s. Specifically, to support the Buyers to manage the buying processes required to achieve key commercial objectives. This includes pricing and promotional support, reconciliation and billing support, new product launches, general system administration, as well as supplier engagement and follow ups where required. The successful candidate should also be passionate about learning more about the Wine and Liquor categories, be willing to immerse themselves in the category, and have a drive for personal development and growth.

Job description

• Administrative work related tasks
• Daily communication with the supplier base and weekly reconciliation
• Communication with buyers/planners regarding supply and availability of product and ensure corrective action is taken
• Provide support in terms of orders / buying
• Maintain static data
• Provide general administrative support to the commercial team
• Ensure all price and pack information is transmitted to all suppliers
• Prepare departmental presentations/reports, Excel worksheets and word documents
• Maintenance and updating of promotional calendar
• Management of departmental operating expenses (WCellar focussed)
• Minutes of meetings – follow up on all outstanding issues from meetings
• Compile, update and maintain supplier files
• Ad-hoc administrative duties
• Preparation of monthly commercial presentations
• Handle ad-hoc queries
• Preparation of Contracts and Trading terms
• Sourcing and providing samples for product shoots
• Providing product information to marketing, online, selling and trade teams

Minimum requirements

Technical Skills:

• Minimum of 2 years relevant administration experience
• Matric (Grade 12)
• Accounting diploma would be advantageous
• System experience of COGNOS, CAM, FPP, Mainframe and COM share knowledge advantageous
• Computer literacy skills – proficient in Excel, PowerPoint and Word
• Basic understanding of retail accounting practices
• Basic understanding of Buying and Planning principles
• Basic understanding of on-line and digital e-commerce platforms

Behavioural Skills:

• Team Player – able to integrate and work with multiple stakeholders
• Attention to detail and accuracy
• Initiative – ability to anticipate Buyer’s requirements and act in advance
• Ability and willingness to take routine decisions in the absence of Buyer
• Planning and organizing skills
• Good communication skills (verbal and written)
• Deadline orientated
• Good interpersonal skills
• Customer Service orientation
• Ability to work under pressure
• Integrity and ability to maintain confidentiality
• Work with team at varying levels
• Results driven and proactive
• Ability to interact across multiple cross groups incl. on-line, marketing and trade planning.
• Passion for wine and liquor