Buyers Assistant: Prepared, Deli & Frozen at Woolworths

Introduction

To achieve the Prepared team’s goals by providing administrative support to the Buying Team and to ensure the smooth running of the department. Supporting role will be across WW departments

Job description

• Administrative Supplier Management.
• Daily communication with the supplier base and weekly reconciliation.  
• Communication with buyers/planners regarding supply, static, pricing and availability and facilitating corrective action required at supplier base.
• Provide ordering support.
• Maintain Static data.
• Provide general administrative support to the Buying & Product Development Teams.
• Ensure all Price and Pack information is transmitted accurately to all suppliers
• Prepare departmental reports, Excel worksheets and Word documents : eg:
• Weekly sales reports per supplier.
• Weekly supplier shorts (order fill) reports.
• Sending out weekly snapshots to teams
• Communication of Promotional Planner and managing supplier’s completion of Promotional Check Sheet timeously with correct flashes.
• Submissions to trade planning, checking off ticketing and DD accuracy.
• Loading promotions and submitting on FPP.
• Departmental operating expense capturing & management. Disbursing PO’s and tracking packaging payments, write off and rebillings.
• Applying for barcodes and loading new line static on FILA and JDA.
• Booking of meetings rooms, coffees, and supplier parking.
• Compile, update and maintain supplier files.
• Ad-hoc administrative duties
• Taking meeting minutes when necessary
• Handle ad-hoc queries and requests
• Preparation of Contracts and Trading terms
• Adhoc assistance for the Frozen and Deli Entertaining team maybe required from time to time, this will be directed by the buying team.
• Maintenance on JDA with Supplier Split adjustments, trunking rules, lead times etc.

Minimum requirements

• At least 2 years relevant administration experience
• Matric (Grade 12)
• Accounting diploma an advantage
• System experience of Supplier portal, COGNOS, CAM, JDA FF, FILA, RMS, FPI , FPP, ORACLE and COM share knowledge advantageous
• Computer literacy skills – Proficient in Excel, Powerpoint, MS Teams and Word
• Basic understanding of retail accounting practices
• Basic understanding of Buying and Planning Knowledge 

Behavioural Skills:

• Team Player.
• Administration orientation with high levels of accuracy & attention to detail.
• Initiative – ability to anticipate Buying Team member’s requirements and react in advance.
• Ability and willingness to take routine decisions in the absence of Buyer.
• Planning and organizing skills.
• Good communication skills (verbal and written).
• Deadline orientated.
• Good interpersonal skills
• Customer Service Orientation
• Ability to work under pressure
• Attention to detail and Analytical ability
• Integrity and ability to maintain confidentiality
• Work with team at varying levels
• Results driven and proactive
• Connecting People.