Buying Administrator at RCL Foods

Job Description    
A Buying Administrator is requred in the Agriculture space to provide administrative support to the purchasing process with specific responsibility for administering site/category bid and purchasing document, calling off from loaded contracts and responding to related enquiries

Minimum Requirements    

• Grade 12 with Mathematics and Accountancy 
• Completed or studying towards a Diploma in Supply Chain or Procurement 
• Minimum of 3 years’ buying administration experience in a FMCG environment
• Working knowledge of SAP
• Working knowledge of MS Office 

Duties & Responsibilities    
Buying Administration: 

• Review requisitions and compile bid documentation to facilitate competitive procurement of non-complex, non-contract items
• Solicit written and telephone quotations
• Assist in tabulating bids
• Research new sources of supply
• Verify budgeted funds for specific products/projects
• Inform functional staff and vendors regarding procedural requirements
• Maintain purchasing documents, files and records and follow up files of purchases, 
• shipments, and related matters
• Process financial data and documents (e.g., bids, incoming purchase requisitions, etc.) for the 
• purpose of updating and distributing information and/or acquiring resources to support the 
• purchasing operation
• Call off items from loaded contracts and capture purchase orders
• Expedite outstanding order commitments to ensure that materials are shipped and delivered on promised dates Where appropriate, inspect products received for quality and quantity to ensure adherence to specifications

Reporting administration: 

• Compile any inspect products received for quality and quantity to ensure adherence to specifications

General administration: 

• File and safeguard records within area of responsibility
• Compile ad hoc spreadsheets and analysis when required

Closing Date: 24th, May 2022