Buying Administrator at RCL Foods

• Our team is on the lookout for a talented Buying Administrator to join the Procurement team at our Milling Site in Pretoria West. This role would report to the Senior Buyer. 
• The Buying Administrator will provide administrative support to the purchasing process with specific responsibility for administering site/category bid and purchasing documents; calling off from loaded contracts; and responding to related inquiries. 

Minimum Requirements    

• Minimum 1 year experience in a Finance / Similar environment.
• Matric
• Procurement methodologies, principles and systems
• Syspro
• Competent in MS Office and applicable mainframe system

Duties & Responsibilities    
Buying Administration

• Review requisitions and compile bid documentation to facilitate competitive procurement of non-complex, non-contract items.
• Solicit written and telephone quotations.
• Assist in tabulating bids.
• Research new sources of supply.
• Inform functional staff and vendors regarding procedural requirements.
• Maintain purchasing documents, files and records and follow up files of purchases, shipments, and related matters.
• Process financial data and documents (e.g. bids, incoming purchase requisitions, etc.) for the purpose of updating and distributing information and/or acquiring resources to support the purchasing operation.
• Call off items from loaded contracts/MRP and capture purchase orders.
• Expedite orders to ensure that materials are shipped and delivered on promised dates.
• Where appropriate, inspect products received for quality and quantity to ensure adherence to specifications.

Reporting Administration

• Compile any requisite information for any site/category procurement reports required.

General Administration

• File and safeguard records within area of responsibility.
• Compile ad hoc spreadsheets and analysis when required.

Information and Data management

• Capture data accurately and regularly onto Syspro to enable access to reliable data and reporting for trend analysis and decision making.

Deadline:10th August,2026